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Facilities Administrator

2 months ago

Northamptonshire, United Kingdom Apex Recruitment Services Full time

Job Title: Facilities Administrator

Location: Towcester

Are you a highly organised Facilities Administrator looking for a new challenge? Join a dynamic and fast-paced team in Towcester


About the Role:

As the Facilities Administrator, you will play a critical role in supporting the facilities, projects and EHSS team by using your Administration prowess to carry out administration duties such as servicing records, filing, purchasing, invoicing and reporting. If you are an agile worker who enjoys variety in administration, your skills would thrive in this role


Ready for the challenge? - Your duties as the Facilities Administrator:

  • Champion Compliance & Safety: Play a vital role in ensuring the health and safety standards are met by meticulously maintaining records and supporting the Facilities team with all areas of compliance.
  • Maintenance Coordination: Keep operations running smoothly by managing both planned and reactive maintenance logs. Work closely with external contractors and service providers to ensure seamless service, handling everything from RAMS to contractor portal bookings and keeping all documentation accurate and up to date.
  • Certification Management: Take charge of the administration and organisation of statutory certificates, ensuring all legal requirements are met and records are easily accessible.
  • Scheduling & Record Keeping: Arrange and manage bookings for health and safety inspections and compliance tasks, updating records to reflect the latest information.
  • Employee Wellbeing & Lone Working Support: Assist in the administration of programs dedicated to employee wellbeing and lone working, ensuring a safe and supportive environment for all staff.
  • HR Assistance: Work closely with the Senior Estate and Projects Team Manager to manage HR-related tasks, including tracking holiday entitlements, recording absences, and maintaining a comprehensive training matrix.
  • Procurement & Inventory Management: Facilitate the procurement process by raising purchase orders and invoice requisitions, including the ordering of PPE and other essential items.
  • Access Control: Manage the creation and administration of employee and contractor passes, ensuring everyone on site has the proper credentials.
  • KPI & Incident Reporting: Contribute to the organisation’s success by providing accurate data for KPI reporting systems, including tracking incidents, accidents, and near-miss events.
  • Team Support: Provide essential support to the Facilities team by booking rooms, managing diaries, and ensuring all team members have what they need to succeed.
  • Event Coordination: Lend a helping hand in the planning and execution of events, ensuring everything runs smoothly from start to finish.


Working Hours:

Monday to Friday 8.30 – 17.30


What’s in it for you?

  • Annual Salary (discussed further on application) with excellent benefits
  • Work in a supportive and collaborative environment.
  • Experience a state-of-the-art environment.


If you have the required skills and are ready for a new challenge, apply now with your CV. We look forward to discussing this exciting Facilities Administrator opportunity with you