Trust and Corporate Administrator

4 weeks ago


London, United Kingdom Victus Search Full time

This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.

This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures.


The Family Office

The Family Office acts as a back office for an UHNW family, providing essential administrative support. You will be part of a team responsible for the finances and administration of a group of trusts and companies, managed by qualified directors on behalf of the ultimate beneficiaries.

The London office is divided into finance and trust administration. Assets include Private Equity, Hedge Funds, Equities, and Real Estate, with international investments primarily in the US and Europe. Acquisitions and disposals of assets are frequent and thoroughly documented, along with other trust/corporate decisions made by management.


The Role

Reporting to the Head of the Family Office, the role holder will manage a portfolio of trusts and/or companies, undertaking a variety of administrative tasks as outlined below.


Trust Administration:

  • Prepare resolutions and implement decisions by the Trustees and Protector (distributions, advancements, bill payments, loans, etc.).
  • Ensure compliance with the trust deed for Protector consent and other requirements for use of trust funds.
  • Prepare deeds of appointment as needed.
  • Organise and document bi-annual meetings of Trustees/Corporate directors.
  • Obtain approval for payments and funding requests.
  • Prepare reports for the Board of Directors of the Trustees.
  • Input and maintain historical trust data/documents in relevant software.
  • Oversee document storage and retrieval systems.


Corporate Administration:

  • Assist with the Group’s regulatory filings, liaising with foreign service providers to ensure deadlines are met.
  • Prepare documents and organise bi-annual meetings for director elections and other business.
  • Hold and document ad-hoc director meetings.
  • Document financial and key decisions of directors.
  • Respond to KYC requests.
  • Prepare resolutions for trust fund movements and other corporate actions.
  • Set up and document new bank accounts and investment management contracts.
  • Maintain corporate minute books and records.
  • Correspond with foreign registered offices.
  • Input and maintain historical data/documents for each company.


Qualifications:

  • STEP/Chartered Secretary qualification or equivalent experience preferred.
  • Prior experience in trust and corporate administration is highly desirable.
  • Ability to draft formal documents to a high standard.


Compensation:

A competitive salary and benefits package will be offered, commensurate with the duties and experience of the successful candidate.



  • London, Greater London, United Kingdom Victus Search Full time

    Job OverviewThis is an exciting opportunity for a seasoned administrator to join a prestigious Single Family Office as a Trust and Corporate Administrator.The successful candidate will have a strong working knowledge of trust and company administration, with experience in managing a portfolio of trusts and/or companies.The role involves a variety of...


  • London, Greater London, United Kingdom Victus Search Full time

    Job DescriptionThis is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.The role involves managing a portfolio of trusts and/or companies, undertaking a variety of administrative tasks including trust administration,...


  • London, Greater London, United Kingdom McKinlay Law Full time

    Job SummaryWe are seeking an experienced Paralegal to join our small legal team in London. The successful candidate will have a thorough understanding of legal and commercial documents, and corporate and trust structures.Key ResponsibilitiesCompleting company secretarial matters, including drafting of minutes and resolutions, and maintaining corporate...


  • London, United Kingdom Victus Search Full time

    Job Description This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office. This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures. The Family Office The Family Office...


  • London,, UK, United Kingdom Victus Search Full time

    This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures. The Family OfficeThe Family Office acts as a back office...


  • London Area, United Kingdom Victus Search Full time

    This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures. The Family OfficeThe Family Office acts as a back office...


  • London Area, United Kingdom Victus Search Full time

    This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures. The Family OfficeThe Family Office acts as a back office...


  • London, Greater London, United Kingdom APEX Group Full time

    The APEX Group is a global leader in fund administration and middle office solutions.We are looking for an experienced Corporate Trust Director to join our team in Bermuda.This role will involve overseeing the management of corporate trusts and ensuring compliance with all legal and regulatory requirements.About the RoleAs a Corporate Trust Director, you...


  • London, United Kingdom Imperial College Healthcare NHS Trust Full time

    The Corporate Governance Administrator provides support to the Trusts Corporate Governance function with logístical arrangements in respect of the Trust board meetings, and board and executive committee meetings and will support and manage meetings as required. This role provides administrative support for routine activities within the directorate, and to...


  • London, Greater London, United Kingdom Victus Search Full time

    Job Title: Administrator, OfficeJob OverviewAt Victus Search, we are seeking a highly skilled Trust Administration Specialist to join our team. As a key member of our organization, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of their trusts and companies.Key Responsibilities* Prepare resolutions...


  • London, Greater London, United Kingdom Wilmington Trust Full time

    Job Summary:We are seeking a skilled Global Capital Markets Senior Administrator to join our team at Wilmington Trust. In this role, you will be responsible for assisting with various aspects of global capital markets trust administration, including servicing high net-worth private and institutional clients.Responsibilities:Provide administrative support for...


  • London, United Kingdom Homerton Healthcare NHS Foundation Trust Full time

    The Trust is looking to appoint to the key post of Corporate Secretary, supporting and advising the Chief Executive in their role as Accountable Officer. The postholder will be an important and valued member of the Trust's senior team. The position will report into the Chief Executive and also involves close liaison with the Trust Chairman, Non-executive...


  • London, United Kingdom GCS Recruitment Specialists Ltd Full time

    Eden Brown is delighted to be partnering with an incredible Arts organisation who bring World Class ballet to a wide audience throughout the UK to recruit them a Head of Trusts and Corporates. About the Role As Head of Trusts and Corporates you will develop, manage and lead fundraising initiatives to secure philanthropic support and sponsorship from major...


  • London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full time

    NHS Trust Job OpportunityLewisham and Greenwich NHS Trust is seeking a dedicated and organised individual to join our Medical Rheumatology team as an administrative support specialist. This role offers an exciting opportunity to work in a dynamic environment, providing administrative support to the department.Responsibilities:Providing administrative tasks...


  • London, United Kingdom English National Ballet Full time

    At English National Ballet, we love working with people who are passionate about what they do. We aim to support employees to develop their skills and bring new ideas to the table. ENB is committed to putting in the long-term work to ensure a respectful workplace where diversity, inclusivity, positive change, and learning, are embraced and...


  • London, Greater London, United Kingdom 0840 Deutsche Bank Aktiengesellschaft, Filiale London Full time

    Corporate Trust Account Manager Job Summary:We are seeking a highly skilled and experienced Corporate Trust Account Manager to join our team in London. As a key member of our Structured Finance team, you will be responsible for managing a broad portfolio of Asset-Backed or Collateralised Loan Obligation transactions, acting as the Relationship Manager and...


  • London, Greater London, United Kingdom Cameron Kennedy Full time

    Job DescriptionWe are seeking an experienced Investment Trust Administrator to join our team at Cameron Kennedy. As a key member of our Investment Trust Business, you will be responsible for providing administrative support to the Company Secretary and ensuring the smooth operation of our trust business.Key Responsibilities:Coordinate with company...

  • Deputy Trust Secretary

    5 months ago


    London, United Kingdom King's College Hospital NHS Foundation Trust Full time

    Directly accountable to the Director of Corporate Affairs and Trust Secretary, the post holder will deputise for the Director of CA&TS in matters relating to corporate governance. As Deputy Director of Corporate Governance and Deputy Trust Secretary the post holder will be a senior manager within KCH and a senior member of the Corporate Affairs function....


  • London, United Kingdom Central and North West London NHS Foundation Trust Full time

    We are a small, friendly team and we are looking for a Administrative Assistant to join us. The Trust Psychological Professions Workforce Team has grown in the last few years and we need the support of an organised flexible and creative Administrator to be part of the work we are doing that is making a real difference to the working lives of our staff and...


  • London, Greater London, United Kingdom McKinlay Law Full time

    Job DescriptionWe are seeking an experienced paralegal to join our small legal team in London. The ideal candidate will have a thorough understanding of legal and commercial documents, as well as corporate and trust structures.