Trust Administration Specialist

4 days ago


London, Greater London, United Kingdom Victus Search Full time
Job Title: Administrator, Office

Job Overview

At Victus Search, we are seeking a highly skilled Trust Administration Specialist to join our team. As a key member of our organization, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of their trusts and companies.

Key Responsibilities

* Prepare resolutions and implement decisions by the Trustees and Protector
* Ensure compliance with the trust deed for Protector consent and other requirements for use of trust funds
* Prepare deeds of appointment as needed
* Organize and document bi-annual meetings of Trustees/Corporate directors
* Obtain approval for payments and funding requests
* Prepare reports for the Board of Directors of the Trustees
* Input and maintain historical trust data/documents in relevant software
* Oversee document storage and retrieval systems

Corporate Administration

* Assist with the Group's regulatory filings, liaising with foreign service providers to ensure deadlines are met
* Prepare documents and organize bi-annual meetings for director elections and other business
* Hold and document ad-hoc director meetings
* Document financial and key decisions of directors
* Respond to KYC requests
* Prepare resolutions for trust fund movements and other corporate actions
* Set up and document new bank accounts and investment management contracts
* Maintain corporate minute books and records
* Correspond with foreign registered offices
* Input and maintain historical data/documents for each company

Requirements

* STEP/Chartered Secretary qualification or equivalent experience preferred
* Prior experience in trust and corporate administration is highly desirable
* Ability to draft formal documents to a high standard

What We Offer

A competitive salary and benefits package will be offered to the successful candidate, commensurate with the duties and experience of the position.

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