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Tendering Specialist
4 months ago
You will be joining our Tendering team and your role is internally referred to as Tender Support. Our team supports the growth and retention of our UK clients. Your role will be to provide support to Pelican’s tender team throughout the tendering process. To work closely with internal stakeholders and directly with clients and suppliers. To provide administrative support with public procurement tenders, update and publish notices and ensure that we are supporting clients to remain legally compliant.
You will come from an administrative, analytical background. You will have dealt with suppliers and customers as part of your role. You will enjoy building strong internal and external stakeholders. We are looking for someone with a creative commercial mindset who loves learning everyday and is open to coming up with creative ideas to help our customers.
What's the job
- Support the supplier tender submissions process, ensuring submissions are acknowledged and appropriately managed within agreed systems and timescales
- Contribute to the delivery of a programme of professional, transparent, and impartial supplier tenders, request for quotations and direct negotiations
- Support with price comparison exercises and project fact finds
- Partner with Tender Managers in pre-tender supplier engagement sessions
- Liaise with the Pi (purchasing intelligence) team to ensure that the successful supplier can provide electronic invoice line data in the correct format and timelines
- Liaise with internal and external stakeholders to ensure a smooth contract mobilisation
- Supporting with post award supplier engagement to create a new contract pack
- Post award – supporting in various administrative tasks relating to public procurement contract management, publishing of notices, tender portal management and coordinating with internal stakeholders
Skills and qualities:
- Highly commercial
- Strong creative learning mindset
- Good verbal and written communication skills
- Excellent relationship building skills
- Very organised and methodical
- Analytical thinker and numerate
- Microsoft Office - Excel, Word and PowerPoint
- Must be able to use VLOOKUPS, Pivot Tables, Conditional Formatting and Formula
- Demonstrable experience of meeting targets & delivering client satisfaction
- Comfortable with some UK travel
- Wants to develop a career within professional procurement services
Equal Opportunities
We are an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown. Please inform us of any required adjustments you may need during interviews.
