Project Administrator Document Controller
3 days ago
Role Title:
Project Administrator and Document Controller
Role Purpose
We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control procedures are efficiently managed. This position requires a keen attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced environment.
Key Areas of Responsibility
Document Control:
Manage, control, and distribute project-related documents, drawings, and reports.
Ensure that all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.
Maintain document registers, ensuring accuracy and currency.
Ensure compliance with project and industry-specific documentation standards.
Handle the flow of documentation between internal teams, clients, contractors, and other stakeholders.
Assist with internal and external audits by providing required documentation and records.
Monitor deadlines, report any compliance issues, and follow up on action items.
Serve as the point of contact for document control queries and provide guidance on document management processes.
Liaise with clients, subcontractors, and suppliers to ensure effective communication and document exchange.
Administrative:
Provide general administrative support to project managers and teams, including scheduling meetings, booking travel arrangements, and handling correspondence.
Prepare and distribute meeting agendas, minutes, and reports as required.
Assist in the preparation and formatting of documents, presentations, and project proposals.
Maintain and update project management systems and databases.
Coordinate with procurement, finance, and other departments to facilitate smooth project execution.
Key Tasks
Document Control:
Maintain and update document control procedures to ensure all project-related documents are properly filed and indexed.
Distribute and track documents, such as engineering drawings, technical specifications, reports, and contracts, ensuring all team members have access to the latest versions.
Ensure compliance with document control standards, including naming conventions, version control, and filing systems.
Organize and maintain both electronic and physical document archives for easy retrieval.
Ensure timely distribution and submission of documentation to relevant internal and external stakeholders.
Administrative:
Provide administrative support to project managers, engineers, and other team members, including arranging meetings, booking travel, and handling correspondence.
Assist in the preparation and formatting of project documentation, such as reports, presentations, and technical submissions.
Track project schedules, monitor milestones, and follow up on deadlines, ensuring project documentation and tasks are completed on time.
Manage project calendars, coordinate team meetings, and record and distribute meeting minutes.
Support the procurement team by helping with documentation related to suppliers and subcontractors.
Key Measurables
Document Control:
Master Document Registers kept up to date.
Documents issued as per project and business processes.
Documents issued on time and any delays fully understood.
Roll out training on document control processes.
Administrative:
Timely completion to administrative tasks
Proactive approach
Demonstrate understanding of the project requirements
Key Behaviours (identify the personal skills associated with the role (i.e., communication, teamwork). This shall form the behavioural element of the competence matrix).
Strong organizational skills with an ability to manage multiple tasks and priorities.
Excellent written and verbal communication skills.
Attention to detail and a high level of accuracy.
Ability to work under pressure and meet deadlines in a dynamic project environment.
A proactive, solution-oriented approach with strong problem-solving skills.
Essential Qualifications
Proficiency in document management systems (DMS), project management software, and Microsoft Office Suite.
Desirable Qualifications or Equivalent Experience
Familiarity with engineering drawings, technical documentation, and industry standards (e.g., ISO, IMCA) is preferred.
Demonstrable Experience Specific to Role
More than 3 years experience in administrative and document control roles
-
Project Administrator/ Document Controller
1 week ago
Blyth, United Kingdom CV-Library Full timeRole Purpose Our client is seeking a highly organized and proactive Administrator and Document Controller to join their team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control procedures are efficiently managed. This position...
-
Project Administrator Document Controller
3 days ago
Blyth, United Kingdom AM Recruitment Ltd Full timeRole Title: Project Administrator and Document ControllerRole Purpose We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control...
-
Project Administrator Document Controller
3 days ago
Blyth, United Kingdom AM Recruitment Ltd Full timeRole Title: Project Administrator and Document ControllerRole Purpose We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control...
-
Project Administrator Document Controller
3 days ago
Blyth, United Kingdom AM Recruitment Ltd Full timeJob Description Role Title: Project Administrator and Document Controller Role Purpose We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks...
-
Project Administrator Document Controller
8 hours ago
Blyth, United Kingdom AM Recruitment Ltd Full timeRole Title: Project Administrator and Document ControllerRole Purpose We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control...
-
Project Administrator Document Controller
4 days ago
Blyth, UK, Northumberland, United Kingdom AM Recruitment Ltd Full timeRole Title: Project Administrator and Document ControllerRole Purpose We are seeking a highly organized and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control...
-
Document Controller
5 months ago
Blyth, United Kingdom Morgan Sindall Plc Full time**Document Controller** **Location: Newsham, Blyth** **Talented people are the key to our success** Would you like to work for an inclusive and collaborative company which is also one of the most successful within the UK infrastructure industry? **Opportunity**: **Document Controller required to support the handover of the Northumberland and Werrington...
-
Office Administrator
1 week ago
Blyth, United Kingdom CV-Library Full timeAre you a highly organised, proactive individual with a passion for administration? We are looking for a full time dedicated Office Administrator to join our clients dynamic team! In this role, you will play a pivotal part in the smooth operation of there Marine Base in Blyth. This is an exciting opportunity to grow your career and become an integral member...
-
Technical Clerk
6 months ago
Blyth, United Kingdom Bureau Technical Services Full time**Role - Technical Clerk** **Duration - Initial 3 Month Contract** **Location - On-site in Blyth (NE24)** **Working Hours - 10 Hour Days** BTS are seeking a dedicated Technical Clerk to support one of our key clients in Blyth. As a Technical Clerk, you will play a crucial role in ensuring all technical documentation, reports and data are accurate and up...
-
Bid Administrator
6 months ago
Blyth, United Kingdom Theo James Recruitment Full time**Bid Administrator** **Blyth Based** **Salary: TBC** **A brilliant opportunity has arisen to join a leading international company in the safety sector as a Bid Administrator!** **Benefits**: - Hybrid working - 27 days holidays plus bank holidays with option to purchase more - Fantastic bonus plan - Life assurance - Cash health plan - Gym membership...
-
Accounts and Office Administrator
5 months ago
Blyth, United Kingdom Harlyn Solutions Full timeHarlyn Solutions is an engineering-led transportation company specialising in moving complex and unique cargo. Harlyn has grown quickly through innovative thinking, detailed engineering and responding quickly to meet our clients’ requirements. We solve complex transportation problems, enabling our clients to focus on their main business operations. Harlyn...
-
Service Administrator
4 weeks ago
Blyth, Northumberland, United Kingdom Dräger Full timeAbout the RoleAs a Service Administrator at Dräger, you will play a vital role in the Service & Repairs team, working closely with our customers to deliver exceptional service.Key ResponsibilitiesCreate and manage service orders within SAP for all incoming customer equipment.Process customer equipment in a timely and efficient manner.Generate and send...
-
Repairs Administrator
5 months ago
Blyth, United Kingdom Draeger UK & Ireland Full timeRepairs Administrator - Draeger UK & Ireland - Job-ID V000008681 Blyth Vollzeit **The Job Responsibilities** Who we are** Every life is unique and so are you! At Dräger we protect, support and rescue lives day in and day out. We are interested in you if you have the desire to work for an organisation that does something more, something that is truly...
-
Cost Controller
5 months ago
Blyth, United Kingdom Texo Recruitment Full time**TEXO Port Services have an URGENT requirement for a Cost Controller to join the current team in Blyth to work on a minimum 6 month basis.** **The role involves supporting and coordinating this project commercially within the TEXO Port Services Business unit, monitoring, managing, and reporting project progress and performance commercially using both...
-
Administrator
5 months ago
Blyth, United Kingdom Texo Recruitment Full timeDue to a huge increase in business, **TEXO Recruitment **are looking to recruit a dynamic and driven Recruitment Administrator to join the team in our Blyth division. **JOB TITLE : Administrator** **REPORTS TO : Operations Manager** **LOCATION : Blyth, Northumberland.** **Purpose of the Role**: **Area(s) of Responsibility**: Administrative assistance to...
-
Administrator/Receptionist
1 week ago
Blyth, United Kingdom Northumbria Healthcare NHS Foundation Trust Full timeJob summary An opportunity has arisen to join the Community Dental Service Administration Team. The successful candidate will provide administrative support to the dental team and reception duties. As the first point of contact the candidate must be able to demonstrate excellent communication skills and the ability to show empathy and understanding...
-
Administrator
6 months ago
Blyth, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full timeWe are looking to appoint a band 3 Administrator who is a highly motivated individual to provide administrative support to Community Response Service The post holder will provide a high quality, comprehensive administrative service to managers and clinical professions supporting the efficient running of the service. This post will be based in Short Term...
-
Repairs Administrator
4 months ago
Blyth, United Kingdom Dräger Full timeWho we are Every life is unique and so are you! At Dräger we protect, support and rescue lives day in and day out. We are interested in you if you have the desire to work for an organisation that does something more, something that is truly worth working for. As an international leader in medical and safety technology, we develop pioneering devices,...
-
Legal Secretary and Office Administrator
4 days ago
Blyth, Northumberland, United Kingdom ALDERSON LAW LLP Full timeJob Summary:We are looking for a highly skilled Legal Secretary and Office Administrator to join our legal team at Alderson Law LLP. As a key member of the team, you will provide essential administrative support to solicitors and legal professionals, ensuring the smooth operation of the office.Estimated Salary: £26,000 - £32,000 per annum based on location...
-
Administrative Support Professional
1 day ago
Blyth, Northumberland, United Kingdom CV-Library Full timeAbout the RoleThis full-time position offers a competitive salary of £25,000 per annum, providing job security and opportunities for professional development. As an Office Administrator, you will be responsible for managing communications, office organization, suppliers & inventory management, purchasing, data entry & documentation, and team support.
