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Executive Assistant/Personal Assistant

2 months ago

Stockport, United Kingdom Prospero Health & Social Care Full time

Executive Assistant to the Board of Trustees Location: Stockport, Greater Manchester Salary: Up to £31,000 per annum Are you a professional and highly organised individual with a passion for providing top-notch administrative support? This company is seeking an Executive Assistant to the Board of Trustees to join a dedicated team at their Head Office in Stockport Town Centre.

Benefits:

  • Salary up to £31K
  • 33 days leave 25 days of annual leave plus 8 statutory holidays.
  • Birthday Holiday Bonus after two years of service.
  • Probationary Period Bonus of £100 upon successful completion.
  • Auto-enrolment pension scheme with the Peoples Pension.
  • Life Assurance providing a death in service benefit of two times annual salary after 6 months of employment.
  • Discretionary benefits including paid paternity leave, enhanced maternity leave, compassionate leave, and up to 5 days of carers leave per annum.
  • Free Employee Assistance Service offering advice on benefits, financial matters, health issues, and access to a free counselling service.
  • Hospital Saturday Fund for affordable healthcare costs.
  • Discounted annual rail season tickets through Northern Rail.
  • Payroll Giving scheme for tax-efficient charitable donations.
  • Recognition through the WeCare Awards and long service awards.
  • Weekly Prize Draw for supermarket vouchers.
  • Access to employee benefits and discount vouchers through the Your Rewards website.
  • Refer a Friend Scheme offering £200 worth of vouchers.

Key Responsibilities:

  • Provide efficient and professional administrative and secretarial assistance to the Chair, trustees, and the Company Secretary.
  • Coordinate Board and Sub-committee meetings, including scheduling, sending invites, and arranging logistics.
  • Take accurate minutes of Board meetings and ensure timely distribution of meeting documents.
  • Manage trustee data and records, ensuring compliance with due diligence requirements.
  • Organise the Annual General Meeting and other events as required.
  • Assist in the recruitment and induction of new trustees.
  • Maintain a high level of confidentiality and manage sensitive matters with tact and discretion.

Essential Requirements:

  • Minimum of two years' secretarial/administrative experience in a position of responsibility.
  • Proficiency in MS Word, Excel, PowerPoint, and online applications.
  • Excellent written and verbal communication skills with a high standard of written English.
  • Ability to produce accurate and well-presented minutes and documents.
  • Strong organisational skills with the ability to prioritise work and meet deadlines.
  • A professional approach with the ability to manage relationships with senior leaders and trustees.
  • Commitment to the organisation's charitable aims, values, and equality and diversity principles.

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