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Digital and Technology Sourcing Lead

4 months ago

Swansea, United Kingdom UK Civil Service Full time

Job summary

Transport is the pulse of our nation, intricately woven into our daily lives and connecting every facet of our society. The Department for Transport stands as a key player in this intricate network, overseeing a substantial �120 billion in contracted spend, with over �600 million directly invested. Beyond numbers, we are architects of the future, shaping the way people move and interact.

As we navigate towards a greener future, our commitment to a safe and technologically advanced transport system becomes more pronounced. The imminent release of our Transport Artificial Intelligence strategy signals a shift towards innovation, making this a pivotal moment to join us.

Step into a workplace defined by Confidence, Excellence, and Teamwork. The Department for Transport isn't just an organization; it's a space where possibilities unfold. If you're intrigued by the intersection of technology, impactful numbers, and shaping the future, consider this an invitation to be part of something significant.

Job description

The Commercial Relationship Management (CRM) team is a pivotal player in the procurement and contract management activities. It handles sourcing processes across all transport modes and corporate functions for the Department. It operates within the Group Commercial Directorate, it extends its services to various entities, including High Speed 2, Network Rail, National Highways, Maritime and Coastguard, and DVLA, in alignment with Government Commercial Function (GCF) standards.

The role holder, reporting to the recently established Head of Digital CRM, comprises a dedicated group of sourcing professionals, currently with two positions in the recruitment process. This team plays a pivotal role, stemming from the increasing recognition of the strategic importance of the digital agenda. The team also supports critical policies delivery such as the Blue Badge scheme and Aviation Security. This role demands a fast-paced and effective work approach, requiring a blend of customer focus and the ability to ensure compliance with legal commercial obligations. The team is also responsible for supporting the IT strategies form commercial side, including on Artificial Intelligence (AI) use, and working with top-level consultants in AI solutions.�

Operating in a matrix environment within the Commercial Operations and Data, Digital and Technology (DDaT) Division, the Digital CRM team will collaborate with colleagues in commercial systems, data analytics, and the CRM Division. This collaboration aims to ensure an efficient, effective, and consistent working approach. The post-holder may manage resources up to 2 sourcing professionals.

The post holder will manage a significant portion of a portfolio of 160+ sourcing and procurement projects of varying value and complexity.� the Lead will ensure timely and compliant execution, whilst delivering high value-for-money. The role holder will ensure adherence to the Government Commercial Function (GCF) standards, controls, and public procurement regulations. Comprehensive training on new procurement regulations will be provided to all commercial staff. The role holder will promote a top-class use of the commercial systems.

Close collaboration with stakeholders and business owners across the entire Department is essential. The Digital CRM Lead will support the formulation of the Digital and Technology category strategy. The category strategy will serve as the cornerstone for defining and managing the project pipeline, contributing to an enhanced delivery of value for money.

Locations


The successful candidate(s) will be able to agree a contractual workplace from those locations listed in this advert. When selecting your location listed in this job advert please be aware that this will be your contractual base location with a requirement to spend a minimum of 60% of your working time in this organisational workplace.

Your time spent on official duties at workplace locations other than your contractual office such as supplier, customer or partner locations required to perform your role is included in the 60% attendance.

This requirement will however take into consideration any reasonable adjustments agreed upon appointment for people with a disability, flexibilities agreed for those with specific caring responsibilities, or other similar temporary flexibilities.

Person specification

Pace and complexity: Run and advise on the execution of a large portfolio of sourcing and procurement events of different sizes and complexity levels, ensuring compliance with relevant policies and regulations. Leverage existing partners' frameworks like those from Crown Commercial Service (CCS).Sourcing and Procurement Management and Compliance: Manage risks associated with procurement, stay abreast of new regulations, and support larger procurements for high value-for-money outcomes. Maintain a high pace and efficiency in procurement processes whilst upholding excellence in execution. Support DfT businesses in their contract management activities to maintain the expected value-for-money delivered by the contracts. Provide end to end commercial support to DfT Group customers to make sure procurements support value for money, risk transfer and transactional sense.Stakeholder Management: Engage with the Digital and Technology team, DfT business stakeholders to understand their needs and ensure the successful delivery of digital and technology solutions. Establish and maintain effective stakeholder relationships, ensuring satisfaction.�Technology Adoption: Explore and keep pace with emerging technologies, especially AI. Support and advise on the adoption of new technologies in DfT business solutions and within the commercial team.Data Culture: Facilitate the creation of a technology and data culture across the commercial directorate and the whole organisation. Promote the use of procurement systems, including for pipeline management, fostering compliance and efficiency across the whole organization.Training/Qualifications: CIPS qualified or equivalent - where a candidate does not have this, it is mandated that the candidate will undertake the CIPS qualification at an appropriate level.� The candidate will be expected to attain, in post, the Contract Management Commercial Capability (CMCP) Foundation level accreditation and the CIPS Ethical training certificate.

Technical skills

We'll assess you against these technical skills during the selection process:

Manages Complexity � Experience overseeing a high-paced and high volume of procurements, managing varying sizes and complexity levelsProcurement Process � Knowledge of public procurement policies and ability to ensure compliance. Proven expertise in managing risks and supporting large scale procurementsCommercial Focus � Understanding of the commercial rationale behind the adoption of a given procurement route and how this manages risk and delivers value for moneyBuilds Relationships � Proven ability to understand stakeholder needs, ensuring the successful delivery of digital and technology solutions. A track record of establishing and maintaining effective stakeholder relationshipsMarket Insight � Demonstrated ability to explore and keep pace with emerging technologies. A proven track record of supporting and advising on the adoption of new technologies within business solutions and commercial teams

Benefits

As a valued employee of the Government Commercial Organisation (GCO), you will have access to all the benefits the centre has to offer; including flexible working, generous benefits, Career Coaches, Mentors, L&D, a Commercial College, active talent management and, most importantly, access to commercial projects that will far exceed the scale and complexity on offer elsewhere in the UK.

For existing Civil Servants: �For full details of the impact on any move across the civil service on your existing terms and conditions, please read the candidate pack. �Please note that any move across the Civil Service may have implications on your ability to continue to claim childcare vouchers.�