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Navy Command Training Management Group Business Support
3 months ago
Job summary
Navy Command Headquarters (NCHQ) is the strategic headquarters of the Royal Navy, supporting all the Royal Navy�s activities from front-line operations to personnel support and training; finance and governance; safety; equipment acquisition; programmes and planning; and Defence Engagement. Civil Servants and Armed Forces personnel work together in a wealth of exciting and ambitious jobs.
The Training Management Group (TMG), within the Navy Command Personnel and Training (P&T) Directorate, enables the collaborative working between the RN and the Selborne Contractor who delivers RN training services. It performs the �customer� function to manage the contract and hold the Contractor to account for the delivery of services to the volume and quality standard required.
The Business Support AO2 (BS AO2) will work to the BS EO to provide admin support to the TMG Business Support Team to ensure robust processes are in place across the TMG that deliver first class, efficient and effective management of business processes for the TMG. The role will also provide support to processing of contract payments through CP&F, provide admin support to the risk manager to enable them to maintain an accurate register of TMG risks and also support the production of financial forecasts. Working with the BS EO, the BS AO2 will ensure that TMG HQ personnel and financial matters are handled in a timely manner by:
Delivering a high-quality service when handling enquiries; provide advice on process, understand the customer�s needs, manage expectations accordingly and escalate complex cases for resolution through the BusSpt/TMG chain of command.��
Proactively contribute to the work of the�BusSpt/TMG�and remain open to taking on new and different roles in support of the Team.��
Embracing new technology and ways of working to provide Information Management support to Command and Business Support Team as required.�
Being confident at engaging with stakeholders at various levels across the RN and Defence.
Knowing the importance of handling sensitive information discreetly, creating and maintaining professional and trusted working relationships across the Directorate, wider Navy Command Headquarters and Defence.
This position is advertised at 37 hours per week.
Job description
Deliver Personnel support to TMG organisation by:�
Identifying relevant HR Comms across the command and Defence in order to prepare and disseminate monthly HQ Comms communique to all TMG Civil Servants and Military personnel
Maintaining records of TORs, and PDRs, and Scheme of Complement for all TMG Civil Servants by proactively seeking and gathering information from individuals, Line Managers and Central Workforce Team.�
Maintaining records of all mandatory training for TMG personnel to ensure all are in date, obtaining information to advise individuals and Line Managers of progress in completed training.
Provide admin support to BS Risk Manager to enable them to maintain an up to date TMG Risk Register. �
Act as Electronic Procurement Card Holder for TMG personnel for payment of Thank You Scheme and Professional Subscriptions ensuring timely processing of requests and maintaining record of spend.
Input and manage requisitions for contract payments on MOD payments system (CP&F)
Person specification
We are looking for a highly motivated, organised, and innovative individual to provide high quality administrative support with the ability to work as part of a team. You will have a track record of proven administration experience with capability of using all Microsoft applications. Attention to detail, flexibility and approachability are essential to the success of the role as well as the ability to work to changing workload priorities.Behaviours
We'll assess you against these behaviours during the selection process:
Changing and ImprovingDelivering at PaceCommunicating and InfluencingWorking TogetherBenefits
Alongside your salary of �24,040, Ministry of Defence contributes �6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme.As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Navy Command civil servants include:
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years� serviceA very competitive pension schemePersonal & professional developmentAlternative working patterns for many rolesAccess to a confidential, professional support serviceDiscount schemesEnhanced maternity, paternity, and adoption leaveSpecial paid leave to volunteer up to 6 days a year Our headquarters in Portsmouth also offers an impressive range of on-site facilities including a gymnasium, tennis courts, and other sporting facilities, a children�s nursery, a cafe, a shop and plenty of car parking spaces.In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes opportunities to work towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be �on-the-job�, with the remaining �off-the-job� training often delivered by a training provider. This means minimal disruption and maximum impact.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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