Facilities Coordinator

3 months ago


Edinburgh, United Kingdom CBRE Full time
Facilities Coordinator (Level 2)

Role Purpose

Provide professional support to the Building Manager and Senior Facilities Manager. Provide customer service on facilities management issues raised. Troubleshoot problems and advise on the appropriate action.

Role Specific Particulars

The property is a large & iconic premises located in the city centre of Edinburgh. The successful candidate will be part of a site team of two and will be an essential asset to the property, colleagues, clients and occupiers.

Key Responsibilities

  • To monitor all activities relating to the site(s), reporting and taking action as appropriate.
  • To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
  • To conduct meter readings within all required buildings.
  • To respond to requests for maintenance / technical assistance in person, via telephone and electronically.
  • To research questions and solutions using available information resources, advising the Building Manager/SFM the appropriate actions.
  • To identify and escalate situations requiring urgent attention.
  • Route issues and requests to the correct resource, track progress and document resolutions
  • To liaise with tenants and deal with any operational queries they might have.
  • To work in conjunction with the SFM ensuring a PPM and repair programme is in place.
  • To manage work programmes on site in conjunction with the LFM, acting as the liaison point for all parties involved.
  • To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate.
  • To integrate financial data (such as quotations and purchase orders) with the specific maintenance tasks.
  • Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
  • Any other duties as directed by your Line Manager.

Person Specification/Requirements

  • To monitor all activities relating to the site(s), reporting and taking action as appropriate.
  • To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
  • To conduct meter readings within all required buildings.
  • To respond to requests for maintenance / technical assistance in person, via telephone and electronically.
  • To research questions and solutions using available information resources, advising the Building Manager/SFM the appropriate actions.
  • To identify and escalate situations requiring urgent attention.
  • Route issues and requests to the correct resource, track progress and document resolutions
  • To liaise with tenants and deal with any operational queries they might have.
  • To work in conjunction with the SFM ensuring a PPM and repair programme is in place.
  • To manage work programmes on site in conjunction with the LFM, acting as the liaison point for all parties involved.
  • To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate.
  • To integrate financial data (such as quotations and purchase orders) with the specific maintenance tasks.
  • Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
  • Any other duties as directed by your Line Manager


  • Edinburgh, Edinburgh, United Kingdom Portico Full time

    About the JobIn this role as a Facilities Coordinator, you will be responsible for ensuring that our facilities run smoothly and efficiently. You will work closely with our team to coordinate various tasks, manage multiple priorities, and provide exceptional customer service.

  • Facilities Coordinator

    5 months ago


    Edinburgh, United Kingdom RoslinCT Full time

    **Location**: Edinburgh **Who are we?** We are RoslinCT, a world-leading cell and gene therapy contract development and manufacturing organisation creating cutting-edge therapies that change people’s lives. Collaborative, dedicated and talented people are the backbone of our culture, working both autonomously and in driven teams to make life-changing...


  • Edinburgh, Edinburgh, United Kingdom Heart of Newhaven Full time

    About the RoleJoin us as a key member of our team in Newhaven, Edinburgh. As a Maintenance and Facilities Coordinator, you will play a vital role in maintaining the upkeep, repair, and organization of our buildings and grounds.


  • Edinburgh, Edinburgh, United Kingdom Portico Full time

    We're on the lookout for a talented Welcome Host to join our team as a Portico Experience Lead. As a key member of our front-of-house team, you'll be responsible for delivering exceptional visitor experiences and service excellence.About the RoleThis is an exciting opportunity to work in a fast-paced environment, utilising your excellent coordination skills...


  • Edinburgh, Edinburgh, United Kingdom St Georges School Full time

    Job SummaryWe are seeking an experienced and skilled Facilities Maintenance Coordinator to join our team at St George's School.Key ResponsibilitiesTo repair and maintain school buildings, mechanical and electrical equipment, and ensure a safe working environment.Lead and supervise Estates Assistants in the performance of maintenance tasks.Work with the...


  • Edinburgh, Edinburgh, United Kingdom Highland Council Full time

    Job Title: Facilities Coordinator - Property Management SpecialistLocation: Caol Campus, Highland Council


  • Edinburgh, Edinburgh, United Kingdom Sodexo Full time

    About the JobSodexo is seeking a dedicated Facilities Maintenance Coordinator to join our team in Edinburgh. This is a part-time position working 27.5 hours per week, Monday to Friday from 0730-1300.Job DescriptionThe successful candidate will be responsible for maintaining the cleanliness and organisation of our hospital facilities. This includes stripping...


  • Edinburgh, Edinburgh, United Kingdom Sodexo Group Full time

    Job Summary:We have an exciting opportunity for a motivated and organized Facilities Porter to join our team at Sodexo Group. The role involves providing administrative support to the site, maintaining a safe and efficient working environment, and resolving minor issues with equipment or supplies.Main Responsibilities:Coordinate the movement and setup of...

  • Facilities Lead

    5 months ago


    Edinburgh, United Kingdom Children's Hospices Across Scotland Full time

    **Are you an experienced in facilities? We are looking for a Facilities Lead to join our dynamic team of professionals.** At CHAS, we provide unwavering care across homes, hospices, and hospitals for children who may die young. We create moments of joy and support families at every step on this hardest of journeys. **The Role** Children’s Hospices...


  • Edinburgh, Edinburgh, United Kingdom Scottish Wildlife Trust Full time

    About the role The Facilities Administrator will be responsible for effectively managing property maintenance and related services, ensuring all properties, fleet, and equipment are updated, within lease and/or fit for purpose.The key areas of focus include:Providing a professional, timely, and proactive approach to ensure all properties, fleet, and...


  • Edinburgh, United Kingdom Galbraith Full time

    The Galbraith Property Management Team are looking for an outgoing, enthusiastic individual to work as part of the team and provide full time operational facilities management support across their portfolio of UK managed properties.Job Description/RequirementsEnsure full Health & Safety compliance of the managed property portfolio, arranging regular risk...


  • edinburgh, United Kingdom Galbraith Full time

    The Galbraith Property Management Team are looking for an outgoing, enthusiastic individual to work as part of the team and provide full time operational facilities management support across their portfolio of UK managed properties. Job Description/Requirements Ensure full Health & Safety compliance of the managed property portfolio, arranging regular risk...


  • edinburgh, United Kingdom Galbraith Full time

    The Galbraith Commercial Property Management Team are looking for an outgoing, enthusiastic individual to work as part of the team and provide full time operational facilities management support across their portfolio of UK managed properties. Job Description/Requirements Ensure full Health & Safety compliance of the managed property portfolio, arranging...


  • Edinburgh, United Kingdom Galbraith Full time

    The Galbraith Commercial Property Management Team are looking for an outgoing, enthusiastic individual to work as part of the team and provide full time operational facilities management support across their portfolio of UK managed properties.Job Description/RequirementsEnsure full Health & Safety compliance of the managed property portfolio, arranging...


  • Edinburgh, United Kingdom Galbraith Full time

    Job Description The Galbraith Property Management Team are looking for an outgoing, enthusiastic individual to work as part of the team and provide full time operational facilities management support across their portfolio of UK managed properties. Job Description/Requirements Ensure full Health & Safety compliance of the managed property portfolio,...


  • Edinburgh, Edinburgh, United Kingdom University of Edinburgh Full time

    Company OverviewThe University of Edinburgh is a world-renowned institution committed to excellence in teaching, research, and community engagement. Our Main Library is at the heart of the Central Campus, providing students with access to state-of-the-art facilities and resources.SalaryWe offer a competitive salary, estimated to be around £25,000-£28,000...


  • Edinburgh, Edinburgh, United Kingdom Highland Council Full time

    Job SummaryThis role is focused on providing an effective facilities management service to the Highland Council. As a key member of the team, you will work closely with the Area Facilities Supervisor / Team leader to ensure the smooth operation of our facilities.

  • Facilities Assistant

    6 months ago


    Edinburgh, United Kingdom Johnston Carmichael Full time

    **We are looking for a Facilities Assistant to join our team.** **Job Purpose**: We are looking to recruit a Facilities Assistant to provide admin support to the Facilities and Health & Safety Managers to maintain the administrative needs of the department. **The Facilities Assistant will be responsible for (but not limited to)**: - Assisting the...


  • Edinburgh, Edinburgh, United Kingdom Scottish Borders Council Full time

    Job DetailsGrade: 6AHourly Rate: £15.38 - £16.64Salary: £28,150 - £30,650 per annumContract Duration: PermanentHours: 35Role PurposeWe are seeking a motivated individual to manage a team of facilities staff within the Facilities Service at Scottish Borders Council.The successful candidate will be responsible for line managing a number of facilities staff...

  • Facilities Coordinator

    5 months ago


    Edinburgh, United Kingdom BDO Full time

    **Ideas | People | Trust** We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine - ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and...