Accounts Payable Officer

3 weeks ago

Aberdeen, United Kingdom NES Fircroft Full time
Accounts Payable Officer
               
POSITION SUMMARY
The Accounts Payable Officer will receive, scan, and pay supplier’s invoices within accounting systems at SAP company code level (generally legal entity level). The Accounts Payable Officer is responsible for proper processing of suppliers invoices to allow the payment in due time with the right level of quality and internal control.

MAIN DUTIES & RESPONSIBILITIES
•              Ownership of the invoicing tool (X flow) and process
•              Receive, scan and initiate workflow for all entering invoices
•              Code and control invoices and Non Operated JV Billings and liaise with process users as  necessary on PO/Invoice mismatches
•              Ensure invoice approval is in line with our client’s process (DoA)
•              Ensure tax validity and correct classification and booking of VAT according to national requirements and VAT reporting set-up in SAP
•              Book invoice within accounting SAP system (X flow)
•              Ensure payment of invoices in line with our client’s payment process and contract obligations
•              Follow-up pending invoice approvals to ensure payment is before due date
•              Help AP Team Lead reconcile vendor ledger
•              Manage ageing items
•              Support Supply Chain in solving differences in GR/IR accounts
•              Support the Time writing team to solve invoice issues in order to process Contractor invoices
•              Reconcile transactions and correct any discrepancies
•              Provide required information to management accounts to assist with cash flow management
•              Deal with all supplier and business queries received via the AP email address in a timely manner

INTERNAL AND EXTERNAL INTERFACES
Internal
•              Other E&P Functions (Project & Engineering, Drilling, Operations etc)

External
•              Suppliers
•              JV Partners

In addition, there is a strong requirement to work cross functionally and interface with all geographical areas.

REQUIRED COMPETENCES/ QUALIFICATIONS / EXPERIENCE / PROFILE
•              Minimum 3 years’ experience in a similar financial position (preferred)
•              Minimum of 2 year’s experience in SAP transactional methodology (preferred)
•              Good communication skills
•              Be highly analytical with good problem-solving skills
•              Understanding of general accounting tools (preferred)
•              Comply with the prevailing Company values.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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