Accounts Payable Assistant

2 months ago

London, Greater London, United Kingdom Mayer Brown Full time
Mayer Brown is a leading global law firm with offices in 27 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world's three largest financial centres - New York, London and Hong Kong - we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

The Role: Accounts Payable Assistant

The Department: Financial Operations

Purpose of the Role:

The role is responsible for working as part of the office account cashiering and accounts payable team for the firms London office, which also incorporates the day to day financial operation processing of the firms Brussels, Dubai and Tokyo offices, creating a centre of excellence.

The role will incorporate all activities of legal finance office account and accounts payable as well as providing support to projects and initiatives where required.

You will be involved in day to day activities ensuring the accurate and timely postings of all transactions, and ensuring full compliance with the SRA Accounts Rules, VAT, AML and adherence to internal financial controls and policies.

This is a proactive role where we encourage ideas and initiative in order to deliver a best in class service to the firm and its clients.

Hours: 9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business. Happy to talk flexible working.

Work closely with Directors and account stakeholders ensuring the prompt processing of invoicesTo ensure accurate and timely inputting and posting of all office account transactions in accordance with internal Service Level Agreements and the current SRA Accounts Rules 2019Ensuring that all respective financial controls and the firms policies and procedures are adhered to at all timeWorking as part of a team that is committed to providing an exceptional service to the firm and its clientsPrepare and process electronic payments and receipts in accordance with statutory compliance, internal controls and service level agreementsReleasing of client and office account payments in line with current procedures within our banking platformFollowing-up on un-allocated monies and ensure the correct treatment of funds on Office accountProvide support and understanding to any outstanding bank reconciliation itemsReconcile, process and pay professional disbursements through electronic platform in accordance with statutory compliance, internal controls and service level agreementsAssist with the processing of all office account payments, expenses, credit notes, direct debits and ad-hoc supplier payments as required Reconcile, review and upload electronic supplier invoicesPro-actively reconcile supplier invoices, following up with suppliers to ensure the prompt posting of chargesAssist with internal/external audits including SAR AR auditMonitoring compliance with SRA Accounts Rules, through exception control reporting and to ensure any breaches are promptly reported and remediedEnsure that service levels and quality of work are maintained to the highest standards - Ensuring strict deadlines are met at month and year ends

Experience, skills and personal attributes:
Previous experience of working within legal finance for a global law firm is desirable. The candidate must have experience of working within Accounts Payable; dealing with high volumes, coding, posting, obtaining authority and managing suppliers. A demonstrable knowledge of statutory regulation such as the SRA Accounts Rules, VAT and Anti-Money Laundering regulations preferableExperience of Aderant Expert/Elite preferable.Exceptional attention to detail.Excellent communication skills both verbal and written - ability to communicate with people at all levels within the firm as well as clients and suppliers.Professional manner at all times.Ability to work under pressure and meeting strict deadlines.Pro-active and hard-working approach.Personable, able and willing to work as part of a team.Reliable and well organised.Questioning mentality.Adaptable and flexible.Ability to use own initiative.
At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation and productivity among people from varying backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

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