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About Insanity
Insanity Group is a privately owned group of media companies operating from offices in London We represent top tier talent in the music, broadcast, live and 'digital first' markets; and operate a record label with Sony Music.
We do things differently and it's not accidental. Some of our most successful colleagues started with us as an assistant and some have been with us for well over 10 years Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our colleagues with support, coaching and top-quality training delivered at every level. All of our colleagues enjoy paid mental health support and comprehensive private medical insurance from day 1 on the job, as well as regular team socials and away days.
Our role is to empower our clients to tell their stories and our talent are at the heart of every decision we make. We break down barriers and are not afraid to challenge. We embrace tech, we embrace flexibility, and we collaborate. We are not afraid of risk, and we make bold decisions. We believe that building deep professional connections is the best way to do business, but we also believe that clients need to be protected and we aren't afraid to do that either.
We also believe that the role of artist manager, record label and agent is changing. Our clients rightly expect more, and we love to impress. Our mission is to never get complacent, to lead the way and be a noisy, bold, ambitious, and ethical business that continues to turn heads.
Working Conditions
The role is usually carried out during normal business hours from the company's head office situated in London King's Cross. On occasion, the job may require evening or weekend work, remote working, or work-related travel for new business opportunities.
The typical working day will be eight hours with an hour for lunch. Start time allows for flexibility within core business hours. May offer flexible working hours at the discretion of the Directors. The job may involve working with challenging stakeholders or clients, from time to time.
Insanity is committed to equality of opportunity for all and is committed to hiring a diverse workforce and creating an inclusive environment for all employees.
Duties and responsibilities
The Coordinator will support the Talent Manager(s) on their roster(s) of talent, varying from high profile to emerging. Whereas the Manager has a proactive, strategic role in the management of the talent, the Coordinator is a more reactive role, with the largest part being the coordination and execution of reactive brand partnerships as well as day-to-day admin and organisation.
Manage all logistics for events and talent commitments including call sheets, travel, accommodation and timings.
Effectively manage Talent diaries on a daily basis, ensuring all details are included and scheduled accurately.
Communicating with high-level personnel at external companies.
Working with and assisting Talent Managers and Senior Talent Managers on their daily duties and also working with other assistants/coordinators on daily operations.
Work alongside Talent Managers and Senior Talent Managers to pitch clients for brand collaborations and opportunities.
Assist in the securing of opportunities for our existing roster of talent clients.
Assist in the managing and nurturing of existing clients and the running of day-to-day talent campaigns. Which includes: ensuring that the brief is suitable for the talent before being sent through to them, working with the talent to execute the campaign, assisting on any post-campaign analysis. Keeping on top of all administration including saving important documents to a shared drive, invoicing and finance updates, data collection, gifting opportunities, case studies, charity partnerships, website and social media updates, updating of media kits.Being three steps ahead of the talent at all time - ensuring that potential questions are answered before they are even asked.
Assist in and lead in the processes for the Insanity Group roster.
Research duties to include but not limited to, potential clients, brands, social media platforms, research tools, competition.
Respond to queries and filter to the appropriate manager.
Run errands when necessary and miscellaneous tasks to support the team and clients.
Manage databases and maintain admin systems.
Specifications
Required:
Ability to prioritise tasks and time manage, staying on top of deadlines.
Able to handle a lot of projects simultaneously, prioritising by what is most important to the future success of the clients.Being able to manage key stakeholders (including the talent) so that expectations are always managed as best possible.Being able to foresee potential issues or roadblocks in advance and successfully navigate around those. Being able to adapt behaviour from one talent to another talent and not taking a one size fits all approach.Keeping on top of industry developments and share insights with the wider team that may affect the business or talent. Competent IT skills, both with applications (Word, Microsoft, Excel, Mail, PowerPoint).Keen eye for detail.Demonstrable experience in curating emails and communication skills – checking with senior members of staff / clients.Excellent competency in planning and logistics.Outstanding organisational skills.Excellent interpersonal skills.Motivated, tenacious, ambitious, and willing to learn.Ability to thrive under pressure, remain calm in situations.Team player.
Preferred
Previous experience as a PA/EA or within PR, Influencer Marketing and Management is desirable, but not essential.
Undergraduate Degree (preferably at 2:1 or above).
Knowledge of the broadcast and influencer landscape.
