Administrator

3 weeks ago


Oxford, Oxfordshire, United Kingdom Red King Resourcing Full time

Job Title: Administrator

Location: Oxford

Type: Full-Time, Maternity Cover, 12-month FTC

Company Overview: My client, a leading architectural firm, believe in creating spaces that inspire and innovate. Our commitment to excellence extends beyond our designs to our workplace environment. We are currently seeking a dedicated and organized Facilities and Office Management Administrator to join our team and support our mission.

Job Description: The Facilities and Office Management Administrator will be responsible for ensuring the smooth and efficient operation of our office and facilities. The ideal candidate will have a background in both facilities management and office administration, bringing a proactive approach to maintaining a productive and inspiring workplace.

Key Responsibilities:

  • Oversee the day-to-day operations of the office and facilities, ensuring a safe, clean, and efficient working environment.
  • Manage facilities maintenance schedules, coordinate repairs, and liaise with contractors and service providers.
  • Handle administrative tasks, including scheduling meetings, preparing reports, and managing office correspondence.
  • Ensure compliance with health and safety regulations and implement best practices in facilities management.
  • Coordinate office supplies and inventory, ensuring adequate stock levels and efficient storage solutions.
  • Assist in space planning, office layout changes, and relocations, minimizing disruption to operations.
  • Support the implementation of sustainability initiatives and workplace enhancements.
  • Respond promptly to facilities-related inquiries and requests from staff, providing excellent customer service.
  • Manage office budgets, track expenses, and ensure cost-effective solutions for facilities and office needs.

Qualifications:

  • Proven experience in facilities management and office administration, preferably within a professional services environment.
  • Excellent organizational and multitasking abilities.
  • Strong communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Knowledge of health and safety regulations and best practices in facilities management.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and problem-solving skills.

What We Offer:

  • Competitive salary and benefits package.
  • A collaborative and creative work environment.
  • Hybrid working

If you are interested in the role, please apply & reach out on p.ryan-


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