Junior Personal Assistant

3 weeks ago


London, Greater London, United Kingdom Publicis Groupe Full time
This newly created role is an exciting opportunity for a Junior PA or Team Assistant to become part of our thriving agency. Within this role as a Team PA, you will support the CoLab International Leadership team, comprised of 4 team members, ensuring smooth running of the respective day to day operations. This team work in a Power of One way across multiple Publicis Groupe agencies and countries across the globe (excluding US).

You'll have a varied role which will involve interaction with clients/partners and Publicis colleagues, diary management, managing expenses, general administrative support, travel booking and coordination and you'll also have responsibility for organising key meetings, events, some of which are offsite. You will be representative of senior management and will often be exposed to sensitive and confidential information in this trusted position.

Key responsibilities:
Manages calendar and inbox of key leaders to ensure smooth running of the business (if / when required)Manages and maintains executive schedules, appointments, and travel arrangementsArranges and coordinates meetings and events (internal as well as external)Owns coordination of regular meetings such as client face to face meetings, QBRs, Internal team meetingsOrders and prepares materials for meetings, including room bookings & catering requestsPreparation and submission of expensesOrganises and takes minutes for key meetings, as requiredDrafts internal or client communications when neededLiaises directly with clients on behalf of the company to organise meetings and callsBuilds strong relationships with other EAs and administrators across the Groupe (including the CEOs office), and steps in to provide support/cover when needed
Qualifications

To be successful in this role, you'll need to be a pro-active self-starter, and someone who's used to working in an autonomous style. You should have some prior experience of working with senior leaders, and be calm and collected when working to support more than one person within the business.

Our network is always fast-paced and our clients internal and external only demand the best from us. You'll need to be a clear and concise communicator who's able to build rapport quickly. You'll need to be driven, thinking about future needs and keeping one step ahead.

Key requirements:
Previous experience working in a similar Team Assistant/PA role at a junior levelExperience of working within a marketing/advertising/creative agency would be preferredAdvanced MS Office skills and comfortable using a PCAble to effectively manage relationships with all different levels of peopleCalm and professional at all times, even under pressureHigh levels of accuracy and attention to detailAbility to handle confidential information with discretionA positive and professional attitude, always leading by example
Additional Information

Please note: Publicis Groupe operate a hybrid working policy whereby you are required to work from the office at least 3 days per week (including Mondays).
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