Facilities Coordinator

1 month ago


King's Lynn, Norfolk, United Kingdom Integral UK Ltd Full time
Facilities Coordinator

Main Purpose of the Job:
The Facilities Coordinator will play a vital role in maintaining the CAFM system and providing administrative support to the Management Teams. This includes ensuring contractual compliance and minimizing service failures.
Responsibilities:

  • Operate the CAFM System to manage reactive and planned events effectively
  • Update the CAFM system with event details from start to finish
  • Ensure all statutory and compliance PPM's are completed on time
  • Coordinate subcontractors and maintain contract compliance
  • Manage Requests for Information promptly
  • Assist with data analysis for management and client reporting
  • Contribute to the development of weekly newsletters
  • Ensure safe working practices and compliance with Health and Safety regulations
  • Provide administrative support to the Management Team
  • Assist with monthly invoicing and contractor vetting
  • Raise purchase orders for Reactive and Planned works
  • Conduct stocktakes for engineers' store
  • Prepare information for monthly client audits
Requirements:
The ideal candidate should have an understanding of helpdesk functions and be able to work independently. Good communication skills, knowledge of databases, and a flexible approach are essential. The Facilities Coordinator must be committed to ensuring operational efficiency and contributing to the success of the Facilities Management function.
Personal Development and Health & Safety:
All team members are encouraged to actively participate in personal development and adhere to health and safety regulations.

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