PA/Medical Secretary

Job summary

If you are caring, organised, reliable and flexible in your outlook, possess good literacy and excellent typing skills with a willingness to learn you could be just the person we are looking for

The Head and Neck Clinical Administration Unit is looking for an experienced PA/ Medical Secretary to work in their busy department.

To provide a high quality, responsive and flexible PA and administrative support service to the Clinical Director, Specialty Clinical Leads and other senior leaders in the Divisional management team as required.

To work unsupervised and accurately under pressure, prioritizing own workload in order to meet deadlines.

Main duties of the job

An understanding of the need for confidentiality and diplomacy is a must as well as excellent communication skills along with good audio typing speeds, accuracy and good knowledge of IT systems and medical terminology as well as a good telephone manner and being able to deal with sensitive calls.

Knowledge of Allscripts/ERS/RTTr/Cube would be desirable but not essential as training will be given.

About us

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.

The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.

The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.

We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.

Would you like to work flexibly?In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.

Job description
Job responsibilities

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.

At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.

Interview Date: TBC

Person Specification
Qualification
Essential
Good standard of general education to GCSE/A level Secretarial and audio-word-processing qualification to at least RSA3/advanced level certificate Equivalent experienceExperience
Essential
Previous Medical Secretarial experience Significant experience of dealing with the public Knowledge of PASDesirable
Medical terminologySkills
Essential
Excellent computer skills (Word/Excel) /advanced key board skills Excellent interpersonal skills both verbal and written. Excellent computer skills (Word/Excel) /advanced key board skills Excellent interpersonal skills both verbal and written. Helpful telephone manner. Able to use initiative and work under pressure. Systematic approach to problem solving Ability to work with and support colleagues as part of a team. Demonstrates good time management skills. Clear, concise verbal communication Ability to work within a team environment under pressure; prioritising workDesirable
Database management Understanding of 18 Week and Cancer Target rules Ability to organize and prioritise own workload Understanding of Health Records legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details
Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Maidstone Hospital

Hermitage Lane

Maidstone

ME16 9QQ

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