Accounts Payable Administrator

Found in: beBee jobs GB - 2 weeks ago

Barnet, Greater London, United Kingdom Vox Network Consultants Full time
Local Authority is bringing the Accounts Payable function in-house as well as implementing a new finance system. They are seeking to recruit two interim Accounts Payable Administrators to support the implementation of Oracle Fusion during the go-live phase and other transactional finance operations. Candidate requirements:
  • 2-3 years Accounts Payable Oracle (preferably Oracle Fusion) experience is required.
  • Kefron OCR scanning solution experience desirable.
  • Able to quickly learn new systems and business processes.
  • Share Oracle knowledge with the new team and support in the adoption of new systems and processes.
Job Summary: The Accounts Payable Administrator is responsible for accurately processing and managing all invoices, bills, and payments for the organization. This role ensures adherence to company policies, timely payments, and effective communication with vendors and internal stakeholders.

Key Responsibilities:

Invoice Processing:
  • Receive, review, and verify invoices for accuracy, completeness, and appropriate approvals.
  • Perform goods receipt matching for purchase order invoices scanned into the system for payment processing.
  • Resolve discrepancies or issues related to invoices and ensure proper documentation and approvals.
  • Deal with invoices held in verification queues in the scanning document management system and rectify issues to ensure these are passed through to Oracle for payment.
Payment Processing:
  • Process payments to vendors, employees, and other payees in a timely and accurate manner.
  • Verify payment terms, discounts, and payment scheduling to optimize cash flow and take advantage of early payment discounts.
  • Maintain accurate payment records and ensure compliance with payment policies and procedures.
Vendor Management:
  • Establish and maintain relationships with vendors and suppliers.
  • Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
  • Perform vendor statement reconciliations to ensure accuracy and completeness of payments.
  • Creation and management of Contract and Blanket Purchase Agreements
Month-End Closing:
  • Assist in month-end closing processes, including reconciling accounts payable balances and preparing necessary reports and schedules.
  • Participate in periodic financial audits and provide required information and documentation.
Qualifications:
  • Previous experience in accounts payable.
  • Knowledge of accounting principles, financial regulations, and accounts payable procedures.
  • Proficiency in accounting software and MS Office Suite, especially Excel.
  • Strong attention to detail, organizational skills, and ability to multitask effectively.
  • Excellent communication and interpersonal skills.
  • Problem-solving and analytical thinking abilities.

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