Head of Conflicts

2 months ago

London City of, United Kingdom Holman Fenwick Willan LLP Full time

The Firm

HFW is a sector focused global law firm with 21 offices across 15 countries. We have over 600 lawyers working across the Americas, Europe, the Middle East, Asia and Australia. We take a progressive approach to our roles in commercial business – thinking creatively and pragmatically to support our clients.

Whether we are solving complex issues within the construction, aviation or shipping industries, or providing advice across insurance, commodities and energy we are specialist lawyers here to add value to our clients. We think about the commercial solution first, and then underpin our advice with a solid foundation of legal expertise.

Entrepreneurial. Creative. Collaborative.

The Department

The Risk & Compliance Department at HFW is led by the London-based Risk & Compliance Partner and is currently structured as follows:

1. Risk Legal Team:

o Comprises four Risk Lawyers, an AML & Sanctions Lawyer/Deputy MLRO, two paralegals, and an Information Governance Manager.

o Handles complex financial crime and conflict of interest issues.

o Advises on SRA/regulatory compliance globally, data protection and client/supplier terms.

o AML & Sanctions Lawyer/Deputy MLRO is the specific escalation point for client due diligence (CDD) queries.

2. Business Acceptance Team:

o Headed by the Global Compliance Manager (currently based in Paris).

o Consists of 19 Risk & Compliance Officers (RCOs) globally (11 in London, 2 in Hong Kong, 4 in Singapore, 2 in Australia).

o Responsible for opening new matters in the Business Intake system (IntApp).

o Ensures completion of matter inception steps (conflict clearance, CDD, engagement letters, fee estimates).

o Provides advice on client and matter risk assessments.

o Sets up information barriers using IntApp Walls.

o Run (but do not analyse) conflict checks in the IntApp system.

3. Conflicts Researchers:

o A team of two researchers.

o Sole function: running (but not analysing) conflict checks in the IntApp system.

o Escalate complex or confidential conflicts to the Risk Legal Team.

4. Compliance Systems Manager:

o Manages the firm's compliance systems, particularly IntApp.

o Develops and upgrades systems as needed to reflect regulatory developments.

.

The Role

The Head of Conflicts will report to the Risk and Compliance Partner and is responsible for driving forwards a large-scale project to implement significant improvements to the firm's internal conflicts processes and procedures. As part of this, the successful candidate will be required to conduct a gap analysis and to train and build up a team of conflicts analysts. This role is crucial in ensuring the firm's compliance with professional standards and regulatory requirements.

Key Responsibilities

• Project Management: Lead on, and successfully deliver, a large-scale project to implement improvements to the firm's internal conflicts processes and procedures.

• Conflict Resolution: Identify and resolve potential conflicts of interest and confidentiality issues arising from client matters, lateral hires, and mergers. Draft waivers and consent language required in the resolution of conflicts of interest and confidentiality issues. Update the conflicts and confidentiality provisions in the firm's Terms of Business, as may be necessary from time to time. Lead on internal investigations and other queries which involve conflict of interest or confidentiality issues.

• Policy Development: Draft and update the firm's internal conflicts of interest policies and procedures.

• Training: Provide training to partners and staff, globally, on conflicts of interest and confidentiality.

• Reporting: Regularly report to the firm's management, Conflicts Committee, and partners on conflicts related issues.

• Team Building: Build and lead a team of analysts to support the firm's conflict resolution and risk management efforts. Line management and supervision of those currently running conflict checks.

Qualifications & Skills

• Legal Background: Qualified lawyer.

• Experience: Preferably 10 years of experience as a Conflicts Lawyer in an international firm.

• People Management: Strong people management skills and experience of successfully leading a team.

• Communication: Excellent communication, negotiation, and stakeholder management skills.

• Strategic: Demonstrable strategic and leadership skills.

• Analytical Thinking: Strong problem-solving and holistic risk assessment abilities.

• Resilience: Ability to work under pressure and to deadlines.

• Systems: In-depth and hands-on experience of using IntApp suite of products (Open, Walls etc).

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

Due to the volume of applications, only those candidates shortlisted for interview will be contacted.

HFW operates a Preferred Supplier List (PSL). Recruitment agencies should not submit CVs unless they are part of the PSL and have been engaged regarding this specific vacancy.

HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role.

HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website, in the section "What we collect and how we use it".

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