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Facilities Coordinator
3 months ago
We are currently working with one of our clients to fill a facilities coordinator. Please see all details below and apply if interested.
The role is 100% office-based and there may be an occasional requirement to work weekends or evenings.
Key Responsibilities
1. Being the first point of contact for facilities-related issues, as detailed by the Facilities Manager or Senior Facilities Coordinator. These include but are not limited to security, audio visual equipment, cleaning, stationery, reprographics, setting-up rooms for meeting etc.
2. Assisting in the management of the purchasing process for all facilities goods and services, ensuring that government guidelines are adhered to.
3. Providing Health and Safety (H&S) and familiarisation induction to new staff and contractors
4. Managing and inputting computer-based records, ensuring that information on issues is updated and maintained on a regular basis
5. Distributing mail around the office. Franking and posting outgoing mail.
6. Checking that systems such as the Comms room AC, meeting room AV, copiers and Sky TV systems are operational at the start of each day
7. Booking visitors, contractors and the goods lift on the landlord's management system and uploading contractor's RAMS to the same system so the work permits can be issued
8. Setting up meeting rooms for regular staff meetings and ensuring refreshments are available
Experience
1. Excellent interpersonal and customer service skills for managing carefully staff and contractors at all levels of seniority
2. Experience of working within a facilities team and contributing to achieving team-based goals
3. Liaison with contractors to ensure work is completed on time and to a good standard
4. Working with the Procurement team on all stages of the procurement process from sourcing competitive quotes, raising purchase orders
5. Current first aid and/or fire marshal training would be an advantage
Why work with Adecco:
- 20 days annual leave 8 days bank holiday
- Perks at work - discount vouchers and points to spend
- Support program with 24/7 helpline
- Eye care vouchers
- Competitive pension scheme
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
