Payments Assistant

3 months ago

Crawley, West Sussex, United Kingdom RSM Full time
As one of the world's largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions -- we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

About the role

The National Finance Office (NFO) are hiring a Payments Assistant to join their team. The purpose of this role is to ensure the NFO function meets reporting deadlines, looking after our supplier and people expense transactions and other ad hoc tasks.

About the job and responsibilities

The focus of this role is to support the Payments team. Responsibilities of the role include various tasks covering supplier payments, expenses and banking, examples being:
Processing invoices received into the accounts payable system.
Send invoices to approvers within guidelines
Ensure invoices are coded to the correct cost centres
Be able to check expense claims and process these on the expenses system
Prepare and input manual Standard and CHAPS payments to the banking platform.
Prepare and input foreign payments and transfers to the banking platform.
Obtain required authorisation from approvers for all online payment runs.
Complete forms for the posting of payments and ad hoc receipts to general ledgers.
To keep line manager fully informed of the current status of work, of any problems and to provide recommendations on how these can be resolved.
To check in detail all work undertaken so that it is error free and to complete work in a timely manner, ensuring deadlines are met.
Understand VAT implications on supplier and expense payments
Ensure compliance with SLA
Undertake various adhoc tasks.
In addition, you will be required to liaise with other departments within RSM to ensure processes are being followed, therefore you will need good communication skills and will develop a strong knowledge of our internal functions to gain the insight and knowledge to produce high quality management information.

~#LI-ML1

About the ideal candidate

The candidate should be organised and methodical in their approach, with a good eye for detail who is enthusiastic and a team player.

The candidate should be adaptable to change, thorough, flexible, and resilient whilst remaining accurate and helpful whilst working under pressure.

Excellent communication skills and being comfortable with computer systems including Excel is important.

Requirements
Proficient in Excel (understanding of pivot tables, vlookup, sumif etc.)
Excellent interpersonal skills - able to deal with people at all levels
Self-motivated and able to show initiative
Ideally experience with SAP Concur - expense and/or invoice, but not essential

#LI-ML1
Diversity and Inclusion at RSM
At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cultures feel they can bring their true self to work. Our clients come from all walks of life. We aim to achieve that same diversity of background, experience and perspective in our own teams, so that we can genuinely understand our client's needs. Diverse teams bring a broader range of ideas and insights to work. That's why we're working together to ensure our firm's principles and processes support a firm culture that embraces difference and strengthens inclusion.
At RSM we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. We support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.

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