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Executive Officer

2 months ago

London, Greater London, United Kingdom KINGS COLLEGE LONDON Full time

About Us

King's College London is a leading University with nine Faculties. As part of King's Health Partners, we have an excellent environment for health care interaction and a strong focus on mentoring and career development.

The 2021 Research Excellence Framework (REF2021) placed King's applied and allied health research 1st for: overall proportion of research rated 4* (world-leading, the best mark possible), research papers rated 4*, impact rated 4*, environment rated 4*(joint), Grade Point Average and Power. REF2021 also rated as "world-leading": 100% of our environment, 86% of our impact and 70% of our research overall. Over 95% of our research overall was rated as "world-leading" or "internationally excellent".

For the last six years, King's has been number 2 in the world and number 1 in Europe for Nursing (QS world rankings). King's produces more highly cited research outputs (top 1% citations) on palliative care than any other academic centre internationally (SciVal), and is second in the world on the same metric for nursing and midwifery. King's is the largest provider of health care education in Europe.

TheFlorence Nightingale Faculty of Nursing, Midwifery & Palliative Care (NMPC) is based in the heart of central and south London. It includes theCicely Saunders Institute for Palliative Care, Policy & Rehabilitation, the premier Institute for Palliative Care, bringing together clinical, research and education teams.

Our applied clinical and health multidisciplinary research transforms therapies and the healthcare experience and outcomes for patients (and those important to them) wherever they are cared for. Our award-winning NMPC education programmes span pre-registration nursing and midwifery, and multidisciplinary post-graduate taught and research programme.

About the role

The Florence Nightingale Faculty of Nursing, Midwifery & Palliative Care (NMPC) is looking for an experienced Executive Officer to provide a highly professional, effective, and confidential executive service to the Executive Dean of the faculty.

The Executive Officer will provide essential support to the Executive Dean of the Florence Nightingale Faculty of Nursing, Midwifery & Palliative Care to enable the effective delivery of their duties. The role will be based in the Faculty Business Operations function, managed by the Head of Business Operations and will work across departments in the faculty.

We are seeking am enthusiastic and proactive Executive Officer to provide duties that include the coordination of cross-departmental and faculty processes, inbox and complex diary management, and the provision of secretariat support the Dean Senior Team meetings. As well as ensuring the delivery of day-to-day operations, the Executive Officer will work to proactively identify ways to improve service delivery. They will demonstrate willingness to take on responsibility for discrete areas of project work as required.

The role would suit someone who is self-motivated, highly organised, adaptable, has strong interpersonal skills, and is proactive. It would suit someone eager to shape a role, comfortable with an evolving portfolio of work and committed to continuous improvement.

The role will act as the first point of contact for the office of the Executive Dean and will be required to regularly liaise with senior faculty and department colleagues, academics, professional services staff across the faculty and services throughout the university.

We are seeking a candidate who has experience of working with a range of colleagues, including high profile external visitors and partners and who can act as an ambassador for NMPC, demonstrating confidentiality, tact, and diplomacy.

It is an exciting time to join NMPC as we continue to grow, and the Executive Officer will actively contribute to the delivery of our strategic objectives.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

We strongly encourage applications from underrepresented groups including those from Black, Asian and Minority Ethnic groups, the LGBTQI+ community, those who are neurodiverse and those with a disability.

King's considers the professional and personal development of our staff to be a priority, and we offer an inspiring range of opportunities for training and career progression. Our Organisational Development team provide in-house and bespoke learning.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Educated to A level or equivalent professional experience
  2. Excellent IT skills, including experience of using Microsoft Word, Excel, PowerPoint and SharePoint (or equivalent)
  3. Experience of providing professional personal assistant support to members of a senior leadership team including inbox and complex diary management
  4. The ability to draft documents and correspondence and demonstrate excellent verbal and written communication skills
  5. Experience of managing a range of enquiries and the ability to liaise with a wide range of stakeholders in an assured manner, demonstrating professionalism, discretion, confidentiality and integrity
  6. Experience of committee administration including accurately recording actions and decisions
  7. Excellent time management, prioritisation and organisational skills
  8. The ability to work methodically and with a good eye for detail but also be flexible in approach to work and changing priorities

    Desirable criteria

    1. Experience of managing small projects through to completion that have resulted in delivering solutions to identified problems
    2. Experience of working across boundaries in a large and complex organisation
    3. Experience of undertaking desk-based research and analysis

      Further Information

      We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

      We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

      To find out how our managers will review your application, please take a look at our ' How we Recruit' pages.

      We are able to offer sponsorship for candidates who do not currently possess the right to work in the UK.