Personal Assistant
3 weeks ago
THE ROLE:
Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile clients full time. This role will play a pivotal role in ensuring a smooth and efficient functioning by providing comprehensive administrative, lifestyle and concierge support to the client and members of the management team. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to London and will be working remotely, in office, and will travel as needed.
RESPONSIBILITIES:
- Heavy calendar management, scheduling and coordinating personal, social and professional appointments
- Serve as the primary point of contact on behalf of the client and household staff members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
- Coordinate with teams internationally, working across multiple time zones
- Assist with meeting prep, agendas and dissemination of notes/action points
- Provide support for the client across all of their business
- Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
- Serve as liaison between glam and styling teams
- Serve as key operations contact between client, management and client’s production team to manage and track both personal and business expenses
- Oversee property maintenance and repairs, coordinating with externals contractors as needed
- Running miscellaneous errands for the household and client on occasion
- Booking and planning holiday travel for client
- This role will travel with the client as needed
QUALIFICATIONS:
- Located in East London preferred
- 3-5 years’ experience in a comparable role in the entertainment or music industry
- Must have demonstrated experience and knowledge of the entertainment industry
- Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
- Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
- Ability to plan ahead and anticipate needs
- Excellent written and verbal communication skills
- Must be resourceful and have the ability to problem-solve independently when needed
- Advanced Microsoft Office and Google Suite skills
- Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
- Attention to detail and timely follow up
- Flexibility in working hours, including occasional weekends and evenings
- Demonstrated ability to handle sensitive issues and maintain complete confidentiality
- Capable of writing reports and business correspondence
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