Personal Assistant

3 weeks ago


London Area, United Kingdom Three Six Zero Full time

THE ROLE:

Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile clients full time. This role will play a pivotal role in ensuring a smooth and efficient functioning by providing comprehensive administrative, lifestyle and concierge support to the client and members of the management team. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to London and will be working remotely, in office, and will travel as needed.


RESPONSIBILITIES:

  • Heavy calendar management, scheduling and coordinating personal, social and professional appointments
  • Serve as the primary point of contact on behalf of the client and household staff members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
  • Coordinate with teams internationally, working across multiple time zones
  • Assist with meeting prep, agendas and dissemination of notes/action points
  • Provide support for the client across all of their business
  • Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
  • Serve as liaison between glam and styling teams
  • Serve as key operations contact between client, management and client’s production team to manage and track both personal and business expenses
  • Oversee property maintenance and repairs, coordinating with externals contractors as needed
  • Running miscellaneous errands for the household and client on occasion
  • Booking and planning holiday travel for client
  • This role will travel with the client as needed


QUALIFICATIONS:

  • Located in East London preferred
  • 3-5 years’ experience in a comparable role in the entertainment or music industry
  • Must have demonstrated experience and knowledge of the entertainment industry
  • Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
  • Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
  • Ability to plan ahead and anticipate needs
  • Excellent written and verbal communication skills
  • Must be resourceful and have the ability to problem-solve independently when needed
  • Advanced Microsoft Office and Google Suite skills
  • Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
  • Attention to detail and timely follow up
  • Flexibility in working hours, including occasional weekends and evenings
  • Demonstrated ability to handle sensitive issues and maintain complete confidentiality
  • Capable of writing reports and business correspondence


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