Travelling Personal Assistant

1 month ago

London, United Kingdom SORTED Personal Management Full time

Job Title: Travelling Personal Assistant / Travelling Butler

Location: London (Extensive travel required)

Job Type: Full-time

Reports to: EA to Principal

Salary: Competitive depending on experience  

 

Job Summary:

Travelling Personal Assistant / Travelling Butler will support the principal in all personal and professional matters whilst travelling.  Reporting directly to the EA to the Principal, this role involves on ground assistance with the coordination logistics, handling confidential tasks, coordinating with various stakeholders, and ensuring the smooth execution of daily activities across different locations. The ideal candidate will be highly organized, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments.

 

Travelling Personal Assistant / Travelling Butler to principal based in India, who spends 50% of their time travelling to destinations such as New York, LA, London and Europe.  Principal has a young family and looking for a candidate  to support Chief of Staff with all of principal’s private affairs whilst abroad.  Including assisting with the set-up of accommodation overseas prior to arrival, appointments and restaurant bookings, wardrobe management and personal shopping.   Supporting with appointments and bookings for principal’s young children. 

This role involves managing logistics, handling confidential tasks, coordinating with various stakeholders, and ensuring the smooth execution of daily activities across different locations. The ideal candidate will be highly organized, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments.

Candidate would also assist with the coordination and management of principal’s wardrobe, working closely with styling assistant based in India.  Would include personal shopping, wardrobe set up, and cataloguing new items etc.  

Candidate would be expected to travel during periods that principal was outside of India, and often at short notice. Previous experience with lifestyle management, looking for someone with at least 2 years in the industry.   When not travelling would be based in London - working from home or from Central London Office.

 

Key Responsibilities:

Schedule Management:

Assisting with manage the principal’s personal schedule whilst travelling, including meetings, events, personal appointments, and social engagements.

Proactively adjust schedules to accommodate time zone changes, unforeseen delays, and changing priorities.

Booking personal appointment, restaurants, theatre, museums for Principal and schildren 

Personal Shopping and Wardrobe Management:

Handle a wide range of personal tasks such as shopping etc 

Managing Principal’s wardrobe whilst travelling in coordination with styling assistant 

Coordinating with designers, fashion houses on Principal’s behalf  

Communication & Correspondence:

Act as a liaison between the principal and various contacts (friends, business associates, suppliers, etc.) when required 

Printing and coordination of meeting documents as required 

Event & Meeting Coordination:

Support with planning and organize personal and business events, dinners, meetings, and activities across multiple locations.

Ensure all venues, transportation, and services are arranged and meet the principal’s expectations.

Travel Coordination:

Assisting with travel arrangements, including flights, hotels, ground transportation, and itineraries.

Financial & Budget Management:

Recording and tracking financial transactions related to travel, events, and personal purchases 

Provide regular reports on expenditures to CoS and assist in keeping the within set budgetary limits.

Problem Solving & Flexibility:

Anticipate and resolve issues as they arise during travel or events, adapting quickly to changing circumstances.

Handle unexpected delays, cancellations, or complications with calm and efficiency.

Confidentiality & Discretion:

Handle all personal and business matters with the utmost confidentiality and professionalism.

Manage sensitive documents and information in a secure and discreet manner.

Vendor & Supplier Liaison:

Establish and maintain relationships with various service providers, vendors, and suppliers globally.

Assist with bookings for services required during travel or events.

 

Required Qualifications:

Proven experience as a Personal Assistant or Executive Assistant, preferably with experience in a similar travelling role (minimum 2 years) 

Flexibility to travel internationally, often on short notice, and work non-traditional hours.

Exceptional organizational and multitasking skills.

Excellent verbal and written communication skills.

Ability to work independently and proactively in a fast-paced environment.

Strong problem-solving abilities and quick decision-making skills.

High level of discretion, professionalism, and confidentiality.

Proficiency in technology

 

Desirable Skills:

Event planning or hospitality experience.

Familiarity with luxury services and high-end brands.

Strong negotiation and relationship-building skills.

 

Work Conditions:

Frequent and sometimes long-term travel, often with minimal notice.

Irregular working hours, including evenings, weekends, and holidays.

Working in various environments, from high-profile events to secluded destinations.

 

Salary & Benefits:

Competitive salary based on experience.

Travel expenses covered.

30 days holiday a year 

 

This role is ideal for someone who thrives in a dynamic, ever-changing environment and enjoys international travel. A successful Travelling Personal Assistant will be resourceful, detail-oriented, and capable of managing multiple responsibilities with ease.

  • Personal Assistant to Principal

    1 week ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / ButlerLocation: London, with frequent international travel requiredJob Type: Full-timeReports to: Chief of StaffSalary: £60,000 - £80,000 per annum based on experienceJob Summary:The Travelling Personal Assistant will provide high-level support to the principal in all personal and professional matters whilst...

  • Personal Assistant to the Elite

    2 weeks ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Personal Assistant to the EliteSalary: £80,000 - £100,000 per annum (depending on experience)We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of the principal's household staff, you will be responsible for managing the principal's personal and professional life, including scheduling appointments,...

  • Personal Assistant to TV Personality

    4 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job Title: Personal Assistant to TV PersonalityAbout the Company: SORTED Personal Management is seeking a highly organized and efficient Personal Assistant to support one of our well-known TV personalities.Salary: £35,000 - £45,000 per annum, dependent on experienceJob Description:Our client requires a super-organized and highly efficient PA to assist with...

  • Travelling Concierge and Coordinator

    1 week ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: International Travel Coordinator and AssistantLocation: London, with extensive international travel requiredJob Type: Full-timeReports to: Executive Assistant to PrincipalSalary: £55,000 - £75,000 per annum based on experienceJob Summary:We are seeking a highly skilled and experienced International Travel Coordinator and Assistant to join our...

  • Traveling Executive Coordinator

    2 weeks ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Traveling Executive CoordinatorSalary: €120,000 - €150,000 per annum (depending on experience)This role involves supporting the principal in all personal and professional matters while traveling. Key responsibilities include managing the principal's schedule, booking appointments, and coordinating logistics for events and meetings.Key...

  • Personal Assistant

    1 week ago

    London, United Kingdom Highborn Global Full time

    Job Title:Private Family Office Travel Assistant Reporting to:Family Office Executive AssistantWorking Hours:40 hours per week (Monday to Friday, with occasional weekends ‘on call' whilst family is travelling) Salary:£45,000 per annumResponsibilities:Arrange, research, and book holiday trips for the Principals and family throughout the year (Christmas,...

  • Personal Assistant

    7 days ago

    London, United Kingdom Highborn Global Full time

    Job Title:Private Family Office Travel Assistant Reporting to:Family Office Executive AssistantWorking Hours:40 hours per week (Monday to Friday, with occasional weekends ‘on call' whilst family is travelling) Salary:£45,000 per annumResponsibilities:Arrange, research, and book holiday trips for the Principals and family throughout the year...

  • Executive Assistant to TV Personality

    2 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    At SORTED Personal Management, we are seeking an exceptional Executive Assistant to join our team and support a well-known TV personality. This is an exciting opportunity for a highly organized and efficient individual to manage a busy diary and schedule, working closely with the principal's management team.The role involves overseeing all aspects of their...

  • Personal Assistant for Busy Celebrity

    2 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    We are seeking a skilled Personal Assistant to join our team at SORTED Personal Management and support a prominent TV personality. As a key member of our team, you will play a vital role in managing their busy lifestyle, ensuring smooth day-to-day operations, and providing exceptional support when needed.This is a fantastic opportunity for a motivated and...

  • Personal Assistant

    1 week ago

    London Area, United Kingdom Highborn Global Full time

    Job Title:Private Family Office Travel Assistant Reporting to:Family Office Executive AssistantWorking Hours:40 hours per week (Monday to Friday, with occasional weekends ‘on call' whilst family is travelling) Salary:£45,000 per annumResponsibilities:Arrange, research, and book holiday trips for the Principals and family throughout the year (Christmas,...

  • Independent Travel Agent

    1 month ago

    London, United Kingdom Amy Louise Virtual Assistant Full time

    Company DescriptionIndependent Travel AgentRole DescriptionThis is a remote role for an Independent Travel Agent. The Independent Travel Agent will be responsible for organizing travel services for clients, including booking flights, accommodations, and activities. They will also provide expert advice, make recommendations, and offer personalized travel...

  • Executive Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Personal Assistant for Director of Contemporary Art Gallery

    2 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    About the Role:SORTED Personal Management is seeking a highly skilled Personal Assistant to support the Director of a leading contemporary art gallery in London.Key Responsibilities:Provide administrative support to the DirectorManage diaries and travel arrangementsHandle correspondence and communicationsAssist with event planning and coordinationManage...

  • Housekeeping and Laundry Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    Job Title: Housekeeping and Laundry Assistant Location: London Type: Full-time, Live-out **Salary**: £40,000 - £50,000 per annum Overview: **Responsibilities**: - Cleaning and organising guest rooms to impeccable standards. - Managing laundry duties, including washing, ironing, and maintaining linen inventory. - Ensuring adequate stock levels of...

  • Personal Travel Planner

    3 weeks ago

    London, Greater London, United Kingdom LRA Search Full time

    Are you a highly organised and detail-focused individual looking for a new challenge? Do you have experience coordinating travel arrangements for high-net-worth individuals or families? If so, we would love to hear from you! LRA Search is currently seeking a Personal Travel Planner to join our client's team in Central London. The successful candidate will be...

  • Personal Travel Administrator

    3 weeks ago

    London, Greater London, United Kingdom LRA Search Full time

    We are seeking a highly organized and experienced Personal Travel Administrator to join our team in Central London.As a key member of the Private Family Office, you will be responsible for coordinating travel arrangements for HNW families, including managing complex itineraries and visa applications.You will work closely with the Senior EA to provide...

  • Personal Travel Consultant

    6 months ago

    London, United Kingdom Platinum Travel Recruitment Ltd Full time

    We are seeking an experienced **Tours Travel Consultant** to join a highly successful travel company working hybrid working model based in the vibrant London office or remote with the opportunity to come to the office a few times a month. This award winning travel company offers a range of holiday types across the globe including Asia, China, Japan, India,...

  • Personal Trainer

    6 months ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Assistant

    6 months ago

    London, United Kingdom May & Stephens Full time

    **Personal Assistant** **London** **£65,000 - £75,000** Our client are a London-based broker who are looking for a Personal Assistant to the CEO to join their team on a permanent basis. This is a fantastic business to be a part of where your organisation skills, personality and forward thinking will be at the heart of everything you do! They are...

  • Personal Assistant

    6 months ago

    London, United Kingdom Venari Group Full time

    **Personal Assistant** Venari Group is seeking a Personal Assistant/Receptionist on behalf of our client based in London. **Job Summary**: The Personal Assistant is responsible for providing support to the CEO and COO. This includes assisting with the daily administrative needs of the CEO and COO, as well as other duties as assigned. This position requires...