HSE and Facilities Manager

3 months ago

Oxfordshire, United Kingdom CT19 Full time

A new opportunity has arisen at a Medical Device start-up based in Oxfordshire who have developed a new type of X Ray Technology.


Working within the Business Support department, the Facilities Manager is responsible for the smooth running and optimization of all company sites. They collaborate with internal stakeholders across the company and manage external suppliers to ensure that physical resources meet the needs of the current and future teams. They also support the Business Support Director, Operations Director, and Project Management Office with the setup and qualification of new facilities as required.


As the company’s Health & Safety Officer, they lead the Health & Safety Committee, which includes representatives from each of the company's sites (currently three sites in Oxfordshire and two sites in Scotland - occasional travel only). Refer to the above table for the reporting structure and the Organisation Chart for more information about where this role fits within the company structure.


Main Duties and Responsibilities:

  • Ensuring the smooth day-to-day operation of company premises, including liaising with suppliers, external service and utilities providers, landlords, and contractors to maximize ROI for support and services across new and existing premises.
  • Fulfilling the role and duties of Health and Safety Officer for the company, including ensuring that employees are appropriately trained and comply with required H&S policies and procedures.
  • Ensuring that all necessary actions are taken to guarantee the safety of employees when working with company equipment (for example, but not limited to, mechanical, electrical, chemical, and radiological equipment).
  • Acting as the first point of contact for out-of-hours premises emergencies.
  • Planning and managing logistics for office, laboratory, and manufacturing fit-outs and moves in collaboration with project owners/sponsors, within agreed budgets and timelines.
  • Working with the Business Systems Manager to resolve IT issues, ensuring colleagues across the company have access to the necessary IT resources.
  • Collaborating with the R&D and Operations teams, and external parties, to ensure safety standards are maintained in labs, working with external Radiation Protection Advisors as applicable.
  • Setting, maintaining, and ensuring compliance with appropriate health and safety standards across the company, resolving issues where appropriate, and escalating them to the line manager if required.
  • Maintaining records with local authorities (e.g., providing up-to-date chemical registers to the Fire Brigade).
  • Supporting employees across the company to ensure they have access to the physical resources required to perform their roles.
  • Maintaining health and safety records for employees across the company’s sites, liaising with line managers and the HR team to implement required reasonable adjustments for employees.
  • Conducting assessments (e.g., Display Screen Equipment assessments, New and Expectant Mothers risk assessments).
  • Identifying opportunities to eliminate waste, promote good environmental practices, and ensure company compliance with ISO 14001 requirements within agreed timelines.
  • Actively supporting and being involved in carbon footprint reduction plans and activities within facilities and equipment, in line with the company’s ESG (Environmental, Social, and Corporate Governance) goals and plans.
  • Managing document records, including leases and facilities contracts, to support the Legal Director.
  • Working with the Quality team and process owners to update company QMS resources and risk registers where they relate to Health & Safety (e.g., SOPs for safe chemical handling).
  • Managing employment-related personal data in a professional and confidential manner.


Qualifications:

  • Minimum qualification of an undergraduate degree in a relevant subject, or equivalent experience, together with a recognized Health and Safety qualification.


Skills:

  • Works flexibly and productively with others to contribute to company goals beyond individual objectives.
  • Prioritizes own workload to meet deadlines and sees tasks through to successful completion.
  • Identifies opportunities for process and system improvements.
  • Able to train and inspire colleagues to follow H&S best practices.
  • Uses initiative to anticipate difficulties and applies a logical, solution-focused approach to resolving issues.
  • Remains calm in stressful situations and handles sensitive or confidential information professionally.
  • Numerate with excellent attention to detail.
  • Develops and manages effective relationships with multiple stakeholders.
  • Demonstrates good report/document writing skills and excellent attention to detail.
  • Proficient in the use of IT systems.
  • Ability to deliver results and achieve business goals in a changing environment.


Experience:

  • Providing Health and Safety support in both office and lab-based environments.
  • Experience managing resources and successfully maintaining relationships with contractors and suppliers.
  • Experience working within a medical device company or another highly regulated industry.
  • Proven track record of achieving ISO accreditation.

  • HSE Advisor

    1 day ago

    Bicester, Oxfordshire, United Kingdom Wrightbus Full time

    Purpose Of Post : To promote all Health, Safety and Environmental functions within Wright En Drive Ltd. Responsible for: To identify, plan & develop a culture of safety throughout the business, implementing robust Health, Safety & Environmental (HSE) management systems that are appropriate, together with the introduction, co-ordination and on-going...

  • Accountant / Management Accountant (Permanent)

    4 weeks ago

    Oxfordshire, United Kingdom Facilities by ADF Full time €50,000 - €60,000

    An exciting opportunity has arisen for an ambitious, qualified Management Accountant to join AIM listed Facilities by ADF Plc (‘ADF’). Job Type: Full- Time, Permanent Reports to: Deputy Chief Financial Officer, based in ADF’s corporate head-office in Bridgend, South Wales Facilities by ADF plc is the leading provider of premium serviced...

  • Project Health and Safety Advisor

    4 weeks ago

    Cherwell, Oxfordshire, United Kingdom Toro Recruitment Full time €36,000 - €45,000

    Health and Safety Advisor - Bicester One of the UK's leading waste and resource management companies are currently seeking for a Health and Safety Advisor to join their energy from waste plant near Bicester. As a Health and Safety Advisor working within an EfW facility, you will be responsible for advising management teams on all health, safety and welfare...

  • Hygiene and Facilities Manager

    4 weeks ago

    Cherwell, Oxfordshire, United Kingdom Orion Electrotech Full time €50,000

    Hygiene & Facilities Manager Location: Are you an experienced Hygiene & Facilities Manager looking for a new challenge? Do you have a background in hygiene and facilities management within food manufacturing or a related industry? If so, we have an exciting opportunity for you to step into the role of Hygiene & Facilities Manager. As our Hygiene &...

  • Facilities Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Cobalt Recruitment. Full time

    We are seeking an Estate Services Manager to work on-site at a large business and science community in Oxfordshire, alongside the site-based client and facilities management team. This role will be pivotal in managing service charges, building compliance, contractor management, and occupier queries, supporting the overall operations of the estate. Key...

  • Facilities Coordinator

    6 months ago

    Oxfordshire, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally. **About The Role**: The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also...

  • Facilities Officer

    6 months ago

    Oxfordshire, United Kingdom Wellford Gardens Full time

    Facilities Officer Facilities Officer - Brand new luxury care home! Location: Wheatley, Oxfordshire Salary : £15.38-£16.38 About our new care home: Conveniently located on the outskirts of Oxford, and close to the A40 and M40 for easy transport links, Wellford Gardens will offer an exclusive destination care environment. This stunning...

  • Health Safety

    7 days ago

    Oxfordshire, United Kingdom Austin Fraser Full time

    Health Safety & Environment Manager - Oxfordshire/HybridAustin Fraser is currently supporting an innovative and growing manufacturing organisation who are looking for an experienced Health Safety & Environment Manager in Oxfordshire. They are looking for this individual to play a key role in shaping and implementing Health, Safety, and Environmental (HSE)...

  • Health Safety

    1 week ago

    Oxfordshire, United Kingdom Austin Fraser Full time

    Health Safety & Environment Manager - Oxfordshire/HybridAustin Fraser is currently supporting an innovative and growing manufacturing organisation who are looking for an experienced Health Safety & Environment Manager in Oxfordshire. They are looking for this individual to play a key role in shaping and implementing Health, Safety, and Environmental (HSE)...

  • Health Safety

    1 week ago

    Oxfordshire, United Kingdom Austin Fraser Full time

    Health Safety & Environment Manager - Oxfordshire/HybridAustin Fraser is currently supporting an innovative and growing manufacturing organisation who are looking for an experienced Health Safety & Environment Manager in Oxfordshire. They are looking for this individual to play a key role in shaping and implementing Health, Safety, and Environmental (HSE)...

  • Health Safety

    6 days ago

    Oxfordshire, United Kingdom Austin Fraser Full time

    Job Description Health Safety & Environment Manager - Oxfordshire/Hybrid Austin Fraser is currently supporting an innovative and growing manufacturing organisation who are looking for an experienced Health Safety & Environment Manager in Oxfordshire. They are looking for this individual to play a key role in shaping and implementing Health, Safety, and...

  • Facilities Management Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Allen Associates Full time

    Building & Facilities Manager This is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Building & Facilities Manager. In this role you will be responsible for managing all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety. Building &...

  • Hygiene and Facilities Manager

    4 weeks ago

    Cherwell, Oxfordshire, United Kingdom Orion Electrotech Full time €50,000

    Hygiene & Facilities Manager Location: Bicester, Oxfordshire Salary: Up to £50k per annum Are you an experienced Hygiene & Facilities Manager looking for a new challenge? Do you have a background in hygiene and facilities management within food manufacturing or a related industry? If so, we have an exciting opportunity for you to step into the role of...

  • Facility Plannner

    5 months ago

    Oxfordshire, United Kingdom Advanced Resource Managers UK Full time

    **Location**: Oxford **Working environment**: Hybrid, part office based on site at client offices/ part home based **Hours per week**: 40 **Pay type**: Competitive hourly pay rate **Your new role -** The Facility Planner is responsible for the project planning, installation and optimisation of assembly and logistics equipment to agreed cost and deadline...

  • Building & Facilities Manager (Permanent)

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Allen Associates Full time

    Building & Facilities Manager This is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Building & Facilities Manager. In this role you will be responsible for managing all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety. Building &...

  • Facilities Management Support Administrator

    4 weeks ago

    South Oxfordshire, Oxfordshire, United Kingdom MP Jobs Ltd ta MP Recruitment Group Full time

    Coordinate and supervise events in a Conference Centre. Specifically, interact with key event requestors on detailing the on-site logistics, set up for exhibitions and liaise with service stakeholders Working in close collaboration with another representative. * Coordinate and supervise events in a Conference Centre. Specifically, interact with key event...

  • Building and Facilities Manager

    4 weeks ago

    West Oxfordshire, Oxfordshire, United Kingdom 4Recruitment Services Full time

    4Recruitment Services are seeking a Retirement Living Facilities Manager. You will be required support residents in maintaining their well being and independence and to support the delivery of quality property management services which respond to customer and business needs. The working hours are Monday to Friday, 4 hours per day, total 20 hours per...

  • Health and Safety Advisor

    4 weeks ago

    Cherwell, Oxfordshire, United Kingdom Toro Recruitment Full time €36,000 - €45,000

    Health and Safety Advisor - Bicester One of the UK's leading waste and resource management companies are currently seeking for a Health and Safety Advisor to join their energy from waste plant near Bicester. As a Health and Safety Advisor working within an EfW facility, you will be responsible for advising management teams on all health, safety and welfare...

  • Estates and Facilities Support Services Manager

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Concept Technical Full time €45,000

    FACILITY MANAGEMENT SERVICES COORDINATOR - OXFORD- PERMANENT Job Title: Facility Management Services Coordinator Contract: Permanent Hours: Full-time, Monday to Friday, 40 Hours Per Week (Flexible working required to meet business’s needs) Facility Management, Office Coordination, Event Management, Project Coordination, Audiovisual Systems, Logistics...

  • Manager (No experience required)

    2 weeks ago

    Didcot, Oxfordshire, United Kingdom Science and Technology Facilities Council (STFC) Full time €31,931 - €34,709

    Shipping Manager Science and Technology Facilities Council A Specialist Allowance of up to 10% per annum is also available for this role, dependent on skills and experience. Contract Type: Open Ended (permanent) Rutherford Appleton Laboratory Harwell, Oxfordshire, OX11 0QX We're excited to announce an opportunity for a Shipping Professional to join...