Payroll Benefits Manager
1 week ago
The Payroll & Benefits Manager has sole responsibility for managing our in-house monthly payroll cycle, and benefits administration for our 950 employees across 5 UK entities. They will ensure all payroll and benefits processes are completed efficiently, on time and accurately and any nuanced issues are dealt with promptly and escalated if necessary. This is a hands-on role, ideal for someone who enjoys getting into the detail and working independently.
The position is based at HQ in Brentford, with a Hybrid Working model requiring 3 days per week in the office.
Key Responsibilities:
Payroll
- Full end to end processing of our monthly in-house payroll.
- Working alongside HR contacts at each of the studios to collect payroll data and ensuring this is entered into the payroll system (Workday).
- Manually entering data as and when required.
- Paying the necessary disbursements (e.g. HMRC liabilities, court orders etc.).
- Managing parental leave calculations.
- Ensuring all tax year end processes are completed (P60s, P11D(b)s).
- Processing the monthly pension upload.
- Working closely with the Finance team for payroll reconciliations.
- Consistently reviewing processes to ensure optimisation.
- Working with the systems team to ensure the configuration of business processes in Workday meets payroll requirements.
- Taking ownership for payroll compliance.
- Being the main point of contact for any payroll queries.
Benefits
- Managing the annual benefits renewal process.
- Uploading necessary reports for our benefits provider.
- Coordinating onsite days and virtual sessions (e.g. pension roadshows, health screenings, flu jabs).
- Communicating benefits to employees, ensuring that staff are aware of the current offerings and informed of any changes.
- Competitor and market research for new benefit providers or offerings.
- Being the main point of contact for any benefits queries.
Other
- Maintaining data integrity between our HR database, payroll system and benefits provider.
- Collaborate with our benefits broker, systems teams and local HR to enhance and streamline payroll and benefits function.
- Ensuring our process documentation is updated when we iterate and change existing processes.
- Processing all invoices related to payroll and benefits.
- Providing reports on payroll and benefits data to management and our studios.
- Supporting the Senior Manager, Total Reward with any payroll/benefits projects.
Required Experience, Knowledge & Skills: Essential
- Considerable payroll experience.
- Previous experience managing benefits.
- Experience processing payroll via Workday Payroll.
- Proficient with Microsoft Excel, with an in-depth knowledge of v-lookups and formulas.
- Highly organised with an exceptional attention to detail.
- Able to work towards deadlines and structure project work around payroll deadlines.
- Confident managing payroll independently and working with local HR teams if issues arise.
- Able to work independently.
- Strong numerical and analytical skills.
- Strong knowledge of UK legislation and regulations. (Including SMP, SSP, pensions auto-enrolment and knowledge of average holiday pay).
Desirable
- Previous experience working within a HR team.
- Previous experience with Gender Pay Gap reporting.
- Knowledge of payrolling benefits (PBIK).
- A CIPP qualification.
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