Project Administrator

2 weeks ago

Greater London, United Kingdom Ark Workplace Risk Full time

Project Administrator- Permanent

Ark Workplace Risk | London | upto £28,000 per annum | Competitive Benefits |Hybrid


Ark Workplace Risk has deep know how in the end of construction phase and the built environment, and now considered a thought leader and “Go To” in Building Safety Assurance services and a major contributor to supporting the private sector and their building safety for ‘in scope’ buildings, some of which are landmark buildings.

We serve Developers, Investors, Property Owners and Property Managers to deliver an end-to-end, innovative suite of Building Safety Assurance with a wide range of services.

Ark has built its reputation since 1994 as a mid-sized, multi-disciplinary consulting company and is the market leading provider of operational risk, compliance, and safety solutions, and work with a prestigious and diverse range of over 500 clients.


About the Role

We are seeking a dynamic and experienced Project Administrator to join our Operations Team, reporting directly to the Operations Manager.


Key Responsibilities Include;

  • Efficiently record and track new bookings, ensuring they are accurately entered into the planning system.
  • Maintain and update job assignments to support smooth project scheduling and resource allocation.
  • Provide support in the planning, monitoring, and oversight of programs, collaborating with internal teams including Customer Success, Operations, and Professional Services.
  • Track project progress, ensuring adherence to schedules and timely delivery of services.
  • Handle and process service requests, purchase orders, and other administrative tasks to keep each project on track to deliver within a timely manner.
  • Generate, prepare, and distribute internal and external reports using company IT tools and Excel.
  • Manage and respond to Requests for Information, recommending appropriate services or directing inquiries to subject experts.
  • Continuously seek opportunities for improvement in service delivery and customer satisfaction, implementing best practices where possible.
  • Assist with contract management, aligning project execution with compliance standards and commercial objectives.
  • Act as a liaison between departments, coordinating with stakeholders on project status.
  • Regularly report on project progress to internal stakeholders, optimising results through clear and efficient communication.
  • Complete other administrative and project-related tasks as directed by the Senior Management Team.


Experience

  • Ability to manage multiple tasks and prioritise effectively to meet deadlines across various projects and client requests.
  • Precision in handling data entry, documentation, and report generation, ensuring accuracy in all aspects of project administration.
  • Strong written and verbal communication skills for effective interaction with clients, team members, and stakeholders at all levels.
  • A proactive approach to understanding and meeting client needs, enhancing client satisfaction, and fostering positive relationships.
  • The ability to identify, assess, and resolve project challenges, including risk management and resource planning.


Essential Skills

  • Competence with Microsoft Office Suite (especially Excel) and familiarity with project management and planning tools or CRM systems.
  • A collegial attitude, thriving in a collaborative environment and readily assisting teammates to achieve shared goals.
  • Basic understanding of commercial impacts, budgeting, and how project delivery can affect profitability and compliance.


Job Specifics

  • We are offering a competitive package (subject to location, skills, experience and track record).

Benefits

  • Private Healthcare plan.
  • 5% matched pension plan.
  • 4x salary life cover.
  • 23 days holiday
  • Perkpal - perks and reward program.
  • All tech provided including laptop, mobile etc.
  • Social events with your colleagues (Summer & Christmas parties, etc.).
  • Working with our prestigious and diverse range of clients.


Why Work for Us

Ark is a market leader providing an innovative suite of; Professional Service Solutions, Outsourcing and future-proofed Software and Analytics to mid/major organisations in the UK. With over 500 global and premium brands trusting Ark to deliver smarter Risk, Compliance, Safety.

Reasons to join for us:

  • An attractive package and training bursary contract.
  • New game changing Building Safety software.
  • Options to mentor others and management progression within Ark.
  • Progress your career with continuous training and CPD opportunities.
  • Ark is an innovative growing company that is recognised as a leader in safety within the built environment.
  • Ark organises technical and knowledge sharing which is of enormous benefit to the Ark Professional Services Team.


APPLY NOW

Don't believe you have the skills or attributes listed?


Do drop us your CV as we are always keen to connect with great talent.


We are committed to Equality, Diversity & Inclusion (ED&I) for everyone. All applicants will be treated fairly and without prejudice. No one will receive less favourable treatment or be discriminated irrespective of the following protected characteristics: Age, disability, gender reassignment (and identity), marriage and civil partnership status, pregnancy and maternity, race (including colour, nationality, ethnic or national origins), religion or belief, sex (formerly gender) and sexual orientation.

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