Executive Assistant

3 weeks ago

London Area, United Kingdom HAIL Partners Full time

HAIL Partners is working with a global investment firm based in the West End. The business is looking for a Spanish speaking (Native or fluent essential) Executive Assistant to support the MD, Co-Head & 2 Investment Professionals in a 1:4 capacity.


Responsibilities:

  • Extensive diary management and global travel.
  • Arranging meetings and video conferences across multiple time zones.
  • Extensive planning and organising full logistics for all business travel.
  • Scheduling meetings and communication with investors, internal executives, external clients.
  • Helping the team organise investor events, including logistics and scheduling, where applicable.
  • Answering phones and initiating responses promptly.
  • Processing expense claims in a timely manner.
  • Other ad-hoc duties / projects as assigned.


Requirements

  • Fluent Spanish speaker (Native or fluent)
  • Minimum of 3 years' experience providing support to a team within financial services.
  • Experience working with busy schedules and dealing with complex travel arrangements and last minute changes
  • Proficient in MS Office suite with a willingness to adapt to new systems.
  • Demonstrated ability to navigate change effectively and solve problems proactively.
  • Excellent interpersonal and communication skills, both written and verbal.


The firm is based in the West End and offers a 4/1 hybrid working pattern.

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