Office Assistant

2 months ago

City of London, United Kingdom Office Angels Full time
Join our dynamic and vibrant team as an Office Assistant Our client, a leading organisation, is seeking a talented individual to provide crucial support and carry out various admin tasks as part of their Business Admin Central Services Team. This is a full-time temporary position where you will have the opportunity to work closely with a team of professionals and make a significant impact. If you are someone who thrives in a fast-paced environment and enjoys being a crucial part of a team, then this is the perfect opportunity for you
Responsibilities:
Conduct regular floor walks to ensure cleanliness and organisation.
Perform observation checks and promptly report any issues or faults.
Assist with general housekeeping and tidying up tasks.
Support the Events Team by preparing name tents, name badges, and other materials.
Coordinate and book meeting rooms and video conferences.
Provide binding services to help create professional and polished documents.
Arrange taxis as needed to facilitate smooth transportation.
Manage expense reports using Chrome River system.
Maintain and service copiers, printers, and other office machines.
Coordinate couriers and ensure timely delivery of important documents.
Aid in e-filing and keeping documents organised and easily accessible.
Handle incoming and outgoing faxes efficiently.
Assist with document indexing and label printing for efficient retrieval.
Provide support in locating and retrieving documents as well as conducting minor research.
Log and manage confidential disposal bins, wires, toners, and general maintenance.
Assemble and organise files to maintain an efficient filing system.
Ensure meeting rooms are clean and organised for incoming guests.
Assist with guest services to ensure a positive experience.
Manage the ordering process for business cards.
Carry out other necessary admin tasks as required.
Support office moves and contribute to seamless transitions.
Take internal phone calls and provide excellent customer service.
Assist in packing and unpacking materials for events or office relocations.
Handle document printing, photocopying, and scanning requests.
Refill stationery points and maintain stock levels.
Carry out other ad hoc duties as needed.Requirements:
Previous experience in an office support role or similar position.
Strong organisational skills and the ability to work independently.
Excellent communication and interpersonal skills.
Proficiency in using office equipment and software.
Attention to detail and a high level of accuracy.
A proactive approach and the ability to take initiative.
Flexibility to work shifts, including mornings and afternoons.Don't miss out on this incredible opportunity to join a supportive team and contribute to the success of our client's organisation Apply now and become an indispensable part of their central services team.
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

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