PA / Administrator

3 weeks ago

Preston, United Kingdom Colbern Limited Full time
Personal Assistant
Preston
Contract
£13.47 per hour
Our client is looking for an experienced Personal Assistant.
The role of a Personal Assistant is to provide personal assistant support to Directors of the Senior Leadership Team and make sure the procedures and services are completed to an agreed quality standard or specification. A Personal Assistant may deal with issues that will mean they need to be able to use a high level of initiative in order to recommend the best course of action. Communication skills are important as you will be expected to interact with internal and external 'customers' regularly as well as high importance stakeholders.
Accountabilities/Responsibilities
* Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors
* Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
* Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
* Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
* Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practice.
* Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
* Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision
In addition to the skills knowledge and experience described above, you may be required to undertake a lower graded role as appropriate.
Due to the changing nature of the business, this job description serves as a framework to outline the main areas of responsibility. It is not intended to be either prescriptive or exhaustive and will inevitably change. You may be required to undertake other activities of a similar nature that fall within the remit of your area of work, as directed by service management, and this may entail working from other locations.
* Excellent working knowledge of Microsoft programmes especially Outlook, PowerPoint, Word and Excel
* Experience of working alongside senior leadership in a supporting role
* Experience of supporting a director as a PA and the functions that come with that, such as minute taking and diary management
Knowledge and skills:
* Detailed knowledge of own service area and relevant working systems, equipment and/or IT software, plus an awareness of council policies and services related to the role.
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
* Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, directors, and external partners
* Ability to anticipate problems, have foresight to prevent issues arising
* Ability to use own initiative when acting on behalf of the Chief Executive/ Directors
* Problem-solving capability
* Ability to build and maintain effective networks and relationships.
* Good written and verbal communication skills
PLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer

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