Assistant Office Manager

6 days ago

Reading, United Kingdom Bytes Software Services Full time

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.


Your Future Starts Here


PURPOSE OF JOB:

We are looking for an assistant office manager to join our facilities department working primarily out of our Reading office, this role will look after all office related responsibilities including a number of administrative , diary management activities.


KEY RESPONSIBILITIES:

  • Manage office operations alongside the facilities manager and landlord
  • Assist Facilities Manager and Facilities Team with ad hoc Tasks
  • Admin duties for CCO - diary management, travel bookings etc
  • Occasional travel to Leatherhead required to assist with Reception cover
  • Greet all incoming visitors and contractors into the Reading office
  • Liaise with third party contractors to include cleaners, security etc
  • Stock check and order office supplies and equipment
  • Receive, sort, and distribute incoming mail.
  • Meet and greet all visitors, ensure they are checked, provide relevant guidance
  • Manage meeting rooms
  • Management of Vendor bookings
  • Assistance with on-site events
  • Set-up & set-down meeting rooms each morning
  • Assist with Sales Intake days – liaise with Divisional Director for requirements
  • Manage Goods-in and deliveries
  • Manage vending machine
  • Manage bookings for staff onsite massage services
  • Order buffet lunches when required
  • Order and take delivery of food supplies weekly
  • Keep a log of all Reception purchases
  • Raise Purchase Orders for any items purchased ie: Amazon, Flowers
  • Ensure Health & Safety compliance – PAT Testing etc
  • Provide assistance to Fire Wardens and First Aiders


QUALIFICATIONS, EXPERIENCE, & SKILLS:


Educational Qualifications:

  • GCSE A-C in English & Mathematics - Essential


Years of Experience

  • Experience in working in a similar front of house / office management role - Essential


CORE COMPETENCIES & SKILLS

  • Strong Communication & Interpersonal skills
  • Good attention to detail
  • Comfortable with diary management
  • Strong organisation skills

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