Executive PA

1 week ago

Saint Asaph, United Kingdom QiStaff Solutions Full time
Executive PA
Based – St. Asaph
Salary – Starting £28k pa
Our client is looking for a dynamic, organised and dedicated individual to join their fantastic team as PA to the Managing Director. They are a trustworthy team, proud to deliver first-class service to the business and they pride themselves on their high standards and great relationships.
About the Company
Our client has built a brand that people admire for over 37 years. From its humble beginnings in North Wales, it has grown to become Europe's largest company, with over 220 branches nationwide and a loyal customer base of over 470,000.
What they can offer you:
· 22 days annual leave (rising to 26 days with each year of service), plus all public/bank holidays
· Well-appointed office environment with free onsite parking
· Medical cash plan scheme
· Employee discount scheme (discounts on major retail and leisure brands)
· Cycle scheme
· Occupational sick pay, maternity pay, paternity pay schemes
· Long-service recognition
· Christmas shutdown
About the role
As PA you will provide a high level of efficient and professional administrative support, enabling the Managing Director and other directors to be productive with their time. There may also be a requirement to support members of other teams from time to time.
Main Duties;
· Diary management - pro-actively manage a busy diary, make appointments and arrange meeting rooms.
· Telephone liaison - answer client queries, take messages and field calls where appropriate.
· Manage incoming communication and ensure all mail is processed accurately and timely.
· Organising and making travel arrangements when necessary and ensuring that all work activities are scheduled effectively.
· Communicate daily with Director(s), ensuring high awareness of current priorities and whereabouts.
· Liaise with various internal and external employees and stakeholders of the business.
· Project management, liaising with and supporting the Leadership Team on projects, meetings etc.
· Networking internally – building relationships with internal stakeholders.
· Supporting the MD with internal communications and video content creation.
· Process expense claims where necessary.
· Assist with the organisation of, and attend, client and internal events, including Board Meetings, Strategy Days, social events and the Annual Conference.
· Prepare and distribute agendas.
· Typing of general correspondence.
· Typing, amending, formatting, and binding reports.
· Coordinate reports for managers' meetings.
Essential person specification;
· Full, UK driving licence.
· Eligibility to work in the UK.
· IT skills (Word, Excel, MS Outlook and Power Point).
· Previous administration experience.
· The ability to forge and maintain good working relationships with customers.
· Well articulated, with excellent communication skills to all levels of staff.
· Excellent organisational skills and exceptional attention to detail.
· Ability to priorities and act on own initiative.
· Able to work to deadlines and have a flexible approach.
· Confident, friendly and assertive.
· Understands and appreciates the importance of being discrete and confidential.
· Team player who deals effectively with colleagues and clients.
Hours: 37.5 hours Monday – Friday (Will Consider Part Time)

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