DBS Facilities Administrator

Enter Job title or skill to search relevant jobs

Enter your city or zip to show jobs in your location

This advertiser has chosen not to accept applicants from your region.

The Facilities Administrator is akey role reporting directly to the Account Director, performing avariety of administrative tasks and providing support to theFacilities Management team in delivery of the Facilities Managementoperation throughout CEMEA, APAC Portfolio. To assist in providingcontract administration, in terms of keeping documents up to date,coordinating finance administrative tasks such as raising POs,approving invoices, invoice reconciliation and service level reportingand supporting the team to deliver appropriate levels of service.

What this job involves

Relationship management

• First point ofcontact and dealing with and coordination of landlord queries andescalations from country team members.
• Develop aclose working relationship with Key Stakeholders, Landlords, ManagingAgents and all FM vendors to ensure that they fully understand theculture and become partners in delivering a high-quality service.
• Able to communicate and build trusted relationship ina multi- lingual, multiple country environment

Contract management

• Assist with themanagement of vendors and contract management.
• Onboarding of vendors.
• Maintain role as primarycontact for service requests generated by the staff on the dedicatedCorrigo system
• Point of escalation and coordinationfor Corrigo generated service SLA failures and outstanding work orders
• Manage the dedicated Corrigo system to ensure thattickets are completed within SLA and the system is updated to reflectstatus.
• Support the FM and Account Director.
• Promote core values.
• Promote and supportSustainable practices and achievement of targets.
• Support with thecreation of presentations and communications.
• Coordination of FM operations management activities for directdelivery team (PPE, uniforms, tools, equipment, staff availability /absence etc.) to support the FMs / AD.
• Ability tocover for the Facilities Managers remotely during periods of absence.
• Ad-hoc tasks as required.

Health & safety

• Ensure accurate andtimely reporting of staff, equipment and systems' malfunctions andnear-misses in both Client's reporting tools.
• Driveadherence to environmental and health and compliance.
• Work with contractors to receive all necessary documents toensure compliance.
• Proactively manages the budgetdocumentation/forecast and administer the works to ensure budgetcompliance for sites. Ensure spending is as per quarterly/monthlyforecast and oversees all accruals, re-classes, invoices, etc.
• Manage of GRs and PO creation in JDE.

Skills & Experience:

• Self-motivated person and able to play in a team
• Confident and smart appearance.
• Ability tomulti-task and be very well organised.
• Excellentorganisational skills.
• Strong interpersonal skillswith training experience to guide multi functional teams.
• Basic finance knowledge.
• Excellent PC skills,proficient in Microsoft Word, Excel, Outlook.
• Interest in continuous improvement and development.
• Languages: Must be multi- lingual including fluent in English.
• Driven to meet deadlines, manage time effectively and workin a pressurised fast paced environment.

The Facilities Administrator is akey role reporting directly to the Account Director, performing avariety of administrative tasks and providing support to theFacilities Management team in delivery of the Facilities Managementoperation throughout CEMEA, APAC Portfolio. To assist in providingcontract administration, in terms of keeping documents up to date,coordinating finance administrative tasks such as raising POs,approving invoices, invoice reconciliation and service level reportingand supporting the team to deliver appropriate levels of service.

What this job involves

Relationship management

• First point ofcontact and dealing with and coordination of landlord queries andescalations from country team members.

• Develop aclose working relationship with Key Stakeholders, Landlords, ManagingAgents and all FM vendors to ensure that they fully understand theculture and become partners in delivering a high-quality service.

• Able to communicate and build trusted relationship ina multi- lingual, multiple country environment

Contract management

• Assist with themanagement of vendors and contract management.

• Onboarding of vendors.

Service deliverymanagement

• Maintain role as primarycontact for service requests generated by the staff on the dedicatedCorrigo system

• Point of escalation and coordinationfor Corrigo generated service SLA failures and outstanding work orders

• Manage the dedicated Corrigo system to ensure thattickets are completed within SLA and the system is updated to reflectstatus.

• Support the FM and Account Director.

• Promote core values.

• Promote and supportSustainable practices and achievement of targets.

• Support portfolio wide initiatives.

• Support with thecreation of presentations and communications.

• Coordination of FM operations management activities for directdelivery team (PPE, uniforms, tools, equipment, staff availability /absence etc.) to support the FMs / AD.

• Ability tocover for the Facilities Managers remotely during periods of absence.

• Ad-hoc tasks as required.

Health & safety

• Ensure accurate andtimely reporting of staff, equipment and systems' malfunctions andnear-misses in both Client's reporting tools.

• Driveadherence to environmental and health and compliance.

• Work with contractors to receive all necessary documents toensure compliance.

Financial Management

• Proactively manages the budgetdocumentation/forecast and administer the works to ensure budgetcompliance for sites. Ensure spending is as per quarterly/monthlyforecast and oversees all accruals, re-classes, invoices, etc.

• Manage of GRs and PO creation in JDE.

Skills & Experience:

• Self-motivated person and able to play in a team

• Confident and smart appearance.

• Ability tomulti-task and be very well organised.

• Excellentorganisational skills.

• Strong interpersonal skillswith training experience to guide multi functional teams.

• Basic finance knowledge.

• Excellent PC skills,proficient in Microsoft Word, Excel, Outlook.

• Interest in continuous improvement and development.

• Languages: Must be multi- lingual including fluent in English.

• Driven to meet deadlines, manage time effectively and workin a pressurised fast paced environment.

Adecco acts as an employmentagency for permanent recruitment and an employment business for thesupply of temporary workers. The Adecco Group UK & Ireland is an EqualOpportunities Employer.

Asking for money or seems like a fake job

Incorrect company, location or job details

I think it's NOT a Job, but selling something

This job does not match my search criteria

Other

Your Email *

Describe your problem below: 0 / 30 to 300 words. 0 / 300

Report to WhatJobs

All Direct Job Ads are subject to WhatJobs Terms of Service . We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

WHATJOBS?: 0 DBS Facilities Administrator jobs in London View Jobs