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Billing Analyst

3 months ago

Leatherhead, United Kingdom Ignite Recruitment Services Full time
Effectively manage the billing and invoicing process for various contracts. This role involves reviewing and approving jobs for payment (AFP), raising invoices, and ensuring timely payment. It requires strong accounting and analytical skills to ensure accurate billing and invoicing.
Responsibilities:
- Serve as the main contact for specific contract areas.
- Review service calls and bill (AFP) according to company guidelines.
- Assess work done and costs, and challenge the validity of service order details.
- Identify and mitigate unauthorized expenditures, errors, overspend, and duplication.
- Resolve queries with clients, account managers, operations, and admin teams.
- Prioritize and respond to customer inquiries promptly.
- Run and analyze reports to ensure accurate billing, including profit and un-invoiced reports.
- Collaborate with internal and external parties to set up accurate billing accounts.
- Ensure SOR codes and uplifts are accurate and updated as required.
- Perform month-end billing checks and clear any unbilled works monthly.
- Undertake monthly applications to clients and raise invoices once agreed.
- Raise singular and batched works invoices of various types.
- Provide cover for receipting, credit control, petty cash, bank reconciliations, and purchase ledger.
- Maintain and improve team processes and procedures.
- Contribute to the continuous improvement of the accounts function.
- Perform any other duties as reasonably requested by the manager or Finance Manager.
Health and Safety Responsibilities:
- Work safely and prioritize your own health and safety and that of others.
- Comply with the company's Health and Safety Policy and relevant procedures.
- Cooperate with colleagues and supervisors on health and safety matters.
- Adhere to safety warnings and report any hazards or unsafe situations.
- Report any accidents/incidents to your supervisor or line manager.
Qualifications:
- Minimum of 8 GCSEs or equivalent, grades A – C (must include English & Maths) -
- Accounts – Level 2 AAT
- Fire Warden training achievement
- Display Screen Training achievement
- First Aid at Work (1-Day) training achievement
Experience:
- Data input, invoicing, and administration experience
- Previous experience in an accounts role including client billing and sales ledger
- Accounting system/software experience
- System experience – NAVision
- Customer service experience
- Analytical/auditing experience
- Experience of working in the social housing sector
Knowledge and Skills:
- Excellent communication skills, both written and oral, with confidence to liaise and negotiate at all levels.
- Excellent attention to detail with the ability to identify and resolve problem areas.
- Confidence to challenge, raise queries, and resolve issues independently.
- Strong bookkeeping/accounts knowledge.
- Ability to use own initiative and work both independently and as part of a team.
- Good system and data entry skills.
- Ability to work under pressure and manage a high-volume workload.
- Proficient in using multiple software systems and data sources simultaneously.
- Confident, shows initiative, and able to prioritize workloads to meet strict deadlines.
- Proficiency in Microsoft Excel, including VLookups and Pivot tables.
Benefits:
- Competitive salary
- Health and dental insurance
- Retirement plan
- Paid time off
- Ongoing training and professional development