HR & Compliance Administrator

2 weeks ago


Chelmsford, United Kingdom Waterman Aspen Full time
Job Title: HR & Compliance Administrator
Role: To provide administrative support to the HR Compliance Team within Waterman Aspen.
Reporting To: HR & Compliance Manager
Main Duties
* Provide administration support to the HR & Compliance Team, including responding to incoming emails and compliance queries
* Setting up new contracts for Limited Company Contractors, ensuring all compliance documents are in place, e.g. IR35 Approval, Status Determination Statement (SDS), LOI’s, Bank Details, Self-Billing Agreements.
* Action new starters working via an Umbrella Company, e.g. verifying FCSA accreditations, drawing up contracts, completing Key Information Documents (KID)
* Produce a weekly report for expiring right to work documents (e.g. time-limited visas)
* Update the right to work documentation tracker and chase for any outstanding documents
* Action the weekly IR35 Bulletin
* Chase outstanding compliance documents for new starters working via their own limited company or an umbrella company
* Facilitate the completion of and file IR35 Audits
* Distribute queries which are sent to the Limited and Umbrella inbox
* Assist with the compliance of third party recruitment systems, e.g. uploading onboarding documentation, keeping accurate records for audit purposes
* General compliance duties: filing, data entry, liaising with contractors and umbrella companies
Competencies
* Capable of working as a team
* Good attention to detail
* Ability to work on own initiative
* Able to follow processes accurately to ensure compliance
* Undertakes data entry with precision
* Effective problem solving skills
* Excellent communication skills
* Good time management

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