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Executive Assistant

3 months ago

London, United Kingdom Office Angels Full time
Are you available immediately and an experienced Executive Assistant?
Do you want to work within a fun, collaborate and dynamic company?
If so, we have the perfect role for you
Role Summary:
As the EA to the VP of Finance you will play a vital role in ensuring the smooth operation of their remit. This role assists on wider projects and gives you the opportunity for global exposure. It is incredibly rewarding and is a fantastic opportunity for an ambitious, energetic, and confident EA. Your primary responsibilities will include providing high-level administrative and operational support, managing complex calendars across different time zones, and facilitating global travel arrangements.
Our client is an online fundraising platform offering everyone the opportunity to win amazing experiences and prizes while supporting nonprofits worldwide. By connecting influencers, nonprofits, and donors, they aid in the fundraising efforts of over 350 charities.
JOB TITLE: EA to the VP of Finance
CONTRACT: Temp to Permanent
LOCATION: Central London - Closest Tube, Holborn Station
START DATE: ASAP, candidates must be immediately available Ideal start date Monday 1st July
SALARY: £200 p/d
Your Duties and Responsibilities:
Coordinate global multi-point travel, including creating itineraries, arranging visas, and scheduling transfers.
Manage executive calendars and ensure appointments and meetings are scheduled efficiently
Coordinate travel arrangements, including flights, accommodations, and ground transportation
Handle confidential information with discretion and maintain strict confidentiality at all times
Serve as the main point of contact for internal and external stakeholders
Conduct research and provide support for various projects and initiatives
Manage and prioritise multiple tasks and deadlines in a fast-paced environment
Meeting and greeting all clients before a meeting take place
Printing important documents
Build strong working relationships with senior leadership and key stakeholders.
Support and contribute to the company culture and values.
Identify and propose process improvements to enhance productivity.
Facilitate board meetings, including material creation and minute taking.
Handle confidential communications and data reports with utmost professionalism.
Any upcoming tasks when necessary Qualifications and Skills:
Executive Assistant experience supporting senior level staff
Extensive diary and scheduling experience across multiple time zones necessary
Passion for building strong company cultures
Thrives in fast-paced environments with tight deadlines
Proactive and can-do attitudeIf you are a proactive, highly organised EA, we want to hear from you Join our client's innovative team and take your career to new heights.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website