Commercial Administrator

6 days ago

Wokingham, United Kingdom OCU Full time

OCU are looking for an experienced Commercial Administrator to join our team based in Reading / Finchampstead.

The Commercial Administrator provides essential administrative support to the commercial department of projects. This role involves assisting with various tasks related to contract management procurement financial administration and documentation control to ensure the smooth operation of construction projects.

Responsibilities

  • Assist in the preparation review and management of construction contracts subcontracts and change orders.
  • Maintain accurate and uptodate contract documentation including contract files correspondence and amendments.
  • Assist in tracking contract milestones deliverables and obligations to ensure compliance and mitigate risks.
  • Support procurement activities such as soliciting bids evaluating proposals and preparing contract documents for suppliers and subcontractors.
  • Maintain supplier and subcontractor databases including contact information qualifications and performance records.
  • Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites.
  • Assist in monitoring project budgets costs and expenditures and maintain accurate records of projectrelated expenses.
  • Assist in preparing financial reports invoices and payment applications for clients subcontractors and suppliers.
  • Verify and reconcile projectrelated invoices purchase orders and expenses.
  • Organise and maintain commercial documents and records ensuring accuracy completeness and compliance with regulatory requirements.
  • Assist in ensuring compliance with relevant regulations standards and contractual obligations.
  • Support audits and assessments by internal and external stakeholders providing documentation and information as required.
  • Serve as a point of contact for internal and external stakeholders providing administrative support and responding to inquiries in a timely and professional manner.
  • Coordinate meetings conference calls and site visits and prepare meeting agendas minutes and other documentation as required.
  • Assist in distributing projectrelated communications and updates to stakeholders.

Skills & Experience

  • High school diploma or equivalent; additional education or certification in business administration construction management or related field is advantageous.
  • Previous experience in an administrative or support role within the construction industry is preferred.
  • Strong organizational and multitasking skills with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
  • Excellent communication interpersonal and teamwork skills with the ability to collaborate effectively with crossfunctional teams and external stakeholders.
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and document management software.
  • Attention to detail accuracy and confidentiality in handling sensitive commercial information.
  • Knowledge of construction contracts procurement processes and commercial terms and conditions is beneficial.

Company Information:

Established in 1994 OCU Group is one of the fastest growing utility engineering contractors in the UK with a long successful track record in delivering customerfocused civil engineering solutions.

Working directly with many of the countrys leading bluechip power water telecoms and rail clients we are looking for the very best talent to join our growing team.

We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.

We believe that being successful is a choice.

We choose to be successful.

We are OCU One Company United.

We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.

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