Accounts Assistant

3 weeks ago


Wimbledon, United Kingdom Page Personnel Full time

We are seeking an enthusiastic Accounts Assistant to join our media and agency accounting and finance team. The successful candidate will play a crucial role in handling day-to-day accounting tasks and ensuring financial accuracy.

Client Details

This is a prestigious, large-scale company in the media and agency industry. Operating from the heart of London, they have a significant footprint in the market and employ a team of dedicated professionals who are passionate about their work.

Description

The key responsibilities of the Accounts Assistant will b:

AR Main Responsibilities:

  1. Maintaining Customer Records
  • Completing new customers account opening process by evaluating new credit requests and conducting client credit checks.
  • Updating any change on customers records
  1. Processing Invoices
  • Raising sales invoices per sales quotation generated by the File Maker
  • Liaising with Warehouse to ensure monthly Storage invoices are sent out correctly.
  • Raising any monthly invoices for the intercompany.
  • Run non-invoicing report from File Maker to check any invoices are not raised by error weekly.
  • Run revenue report from File Maker and Sage 200 weekly to reconcile the figure weekly.

3. Bank Reconciliation

  • Bookkeeping Sales Receipts into Sage 200 and updating this information into File maker. Maintain the job status in the File Maker.
  • Request remittance advice to allocate the sales receipts correctly to the related invoices.
  • Reconciling Euro, Dollar, and Sterling bank accounts daily.
  • Monitor and post Sage pay and PayPal transactions.
  1. Credit Control
  • Collect payment of invoices per the agreed payment term
  • Responding to customer invoices' queries and solve the query.
  • Sending statement to customers regularly
  • Maintain aged debtors report weekly with customers' feedback.
  • Highlight any potential bad payer.
  • Work with Legal team to debts recovery process.

Additional Supporting Responsibilities:

  • Preparation of customer over payment refunds
  • Taking credit card payment via SAGE Pay.
  • Ad hoc tasks

AP Side (cover the AP on vocation):

  • Setting up and maintaining supplier accounts and applying for credit with new suppliers
  • Processing all purchase invoices Via File maker and Sage 200
  • Handling purchases invoices query internally and externally.
  • Processing company credit card monthly
  • Processing Staff expenses and arrange payment every 2 weeks.
  • Preparing the Weekly Payment runs and ad-hoc payments including payments in foreign currency.
  • Bank reconciliation.
  • Supplier statement reconciliation

Profile

A successful Accounts Assistant should have:

  • Accuracy on data entries
  • Computer literate with good knowledge of Microsoft Office
  • ideally have SAGE 200 accounting software experience
  • Strong communication skills with wider company
  • Attention to detail and timeliness.
  • Articulate, Confident and Assertive
  • Ability to deal with problematic and demanding customers.
  • Ability to reconcile complex debtors' accounts.
  • Team player, able interchange between Payables and Receivables according to need

Job Offer

  • A competitive hourly salary
  • A vibrant and inclusive company culture
  • Opportunity to work in the exciting media and agency industry
  • Temporary position with the potential for long-term opportunities
  • Generous holiday leave

Exciting opportunities await the right candidate in this London-based role. If you're looking to make a difference in the media and agency industry and meet the above criteria, we encourage you to apply today.


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