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Document Controller

3 months ago

Leeds, United Kingdom Caval Limited Full time
The Company
A national construction contractor with regional offices in the Yorkshire and Midlands area, who provide clients with a diversity of work across a number sectors from; residential and leisure to hospitality and student accommodation. Major projects within the region range from £10m - £50m+ in value. Their shining recommendations is shown through the many accreditations and awards, from; the Corporate Social Responsibility Award to BIFM Awards.
The Project
As a highly experienced Document Controller, you will play a crucial role in managing and overseeing all documentation related to a new build healthcare development based in West Yorkshire. You will ensure that all documents are accurately indexed, easily accessible, and up-to-date, facilitating smooth communication among stakeholders and ensuring that the project's documentation is accurate, compliant, and efficiently managed through to handover.
Requirements
For this role it is essential that you hold the experience below;
Strong background within the industry with at least 3 years of experience working in a similar position for a construction contractor or subcontractor
Proficient in the use of document management systemsAdditional skills;
Strong IT skills
Quality control skills
Knowledge of standards and regulations
Strong communication and attention to details
Effective time management and problem solving
Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts
In-depth expertise in electronic data management systems, supplier document controls, electronic filing systems, final handover procedures, and technical libraries, including codes, standards, and legislationThe Role
Job Title: Document Controller
Job Type: Permanent
Project: New Build Healthcare Development
Location: West Yorkshire
Reporting to: Senior Site ManagerDuties
Quality assurance
Process management
Use of document management systems
Regularly reporting to Senior Site Manager
Assist with the administration of the induction process as required
Provide relevant stakeholders with the most current and accurate documents
Ensure adherence to all company documents and procedures is consistently upheld
Manage and oversee the administration of the Document Control system for the project
Offer training and assistance to team members on document control procedures and software
Generate and distribute regular reports on document status, outstanding issues, and compliance
Ensure all documents adhere to company standards, industry regulations, and project requirements
Safeguard sensitive and confidential information, ensuring access is limited to authorized personnel only
Prepare documents for audits and inspections, ensuring all required information is accurate and complete
Arrange, oversee, and preserve all project-related documentation, including drawings, specifications, contracts, and correspondence
Establish and administer document control systems and software to ensure efficient storage, retrieval, and distribution of documents
Create and upkeep electronic and physical filing systems, ensuring documents are accessible and well-organized
Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
General administration tasks such as answering the phone and emails, ordering office supplies, setting up meeting rooms, assisting with timesheets when required, any ad hoc duties
This is a permanent position with an excellent salary on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Emily O'Grady - Executive Senior Resourcer at Caval on (phone number removed)