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Tendering Coordinator

4 months ago

Glasgow, Glasgow City, United Kingdom VWS Westgarth LTD Full time

About the company


VWS Westgarth Ltd is part of VWS Oil & Gas Europe; itself a grouping of three businesses collectively reported through the parent, Veolia Water Technologies (VWT).

VWT is in turn part of Veolia Environnement SA, a French multinational business.

With our main office located in east Kilbride, Scotland, we at VWS Westgarth Ltd are specialists in water treatment systems for the offshore Oil & Gas sector.

We are the world leader in Sulphate Removal Process, which is a seawater treatment system for the offshore industry and we are also specialists in treatment systems for oilfield-produced waters.

Our main offshore markets are currently Angola and Brazil where we also undertake the management responsibility for offices in Luanda and Rio de Janeiro.


Our main offshore markets are currently Guyana, the Gulf of Mexico, Angola and Brazil, where they also undertake the management responsibility for our offices in Luanda and Rio de Janeiro.

VWS Westgarth Ltd employs more than 160 staff within their own offices and we work closely with a number of other global Veolia business units on a regular basis.

Safety is central to us at VWS Westgarth.

We are proud of the fact that we can demonstrate an excellent safety record in all aspects of the business.

Our employees are trained to the highest standards and their responsible attitude will ensure that the Company maintains the upmost highest safety standards.


Key Accountabilities:

  • Provision of comprehensive administrative/coordination support to the Tender team
  • Support the Head of Tender as required.
  • Support Office Manager as required.
  • Production, compilation, revision control and submission of tender documents.
  • Completion and submission of prequalification documentation.
  • Management of online portals of various external clients.
  • Filing of completed documents.
  • Update pricing on database from received quotes.
  • Production and distribution of minutes for various Tender meetings.
  • Responsible for downloading, Indexing and filing of RFQ documents and the uploading of Tender documentation to online portals as dictated by the client.
  • Liaison with tender managers/tender engineers to ensure data is kept up to date.
  • Responsible for the compiling and revision control of Tender Documentation.
  • Organisation and production of reports, including bid/no bid decisions, tender tracking, pipeline analysis, sales prospects, hit rate, and order input forecasting.
  • Liaison with senior management to ensure the validity of corporate reporting data.
  • Liaison with the financial team to ensure financial data is correct and current for migration to XRT reports.
  • Arrange travel including flights, hotel accommodation, car hire, trains & visas when required.
  • Booking meeting rooms including sending out invitations.
  • Ordering of lunches and set up of meeting rooms.
  • Undertaking any other duties that may be required from time to time.
  • Contribute to a positive working environment and uphold company values.

What we look for

Capabilities/Competencies:

  • Significant relevant experience required
  • Previous experience in coordinating large, complex Tender projects in the Oil & Gas, Renewables, or Water contracting industries
  • Experience with dealing with overseas clients
  • Cohesive team player
  • Continuous selfdeveloper
  • Customer focussed and innovative solutions provider Desirable

Summary of Behavioural Capabilities/Competencies:

  • Excellent planning, detail conscientiousness, and organisational excellence
  • Constant innovator and solutions provider
  • Excellent communicator in onetoone and group situations
  • Client service champion
  • Deadline obsessive
  • Team player
  • Prepared to take on additional challenges as and when they develop
  • Willingness to travel worldwide as and when required.
  • Ability to effectively manage time.

Essential Professional Qualities

  • A minimum of three years of experience in document control, preferably within an engineering or related setting.
  • Proficient in using MS Office or Google Applications, showcasing digital competency.
  • Exceptional communication skills that facilitate clear interaction with colleagues and stakeholders.
  • Adept at managing time efficiently, ensuring tasks are completed within set timeframes.
  • Capable of understanding workloads and prioritising tasks accordingly

Essential Personal Qualities

  • An optimistic and cooperative team player who contributes effectively within the group.
  • Possessing heightened attention to detail, ensuring precision in all tasks.
  • An unwavering commitment to meeting deadlines with an unwavering focus
  • Willingness to embrace and tackle new challenges as they arise
  • Prepared to take responsibility and ownership of assigned tasks
  • Open to novel ways of working and proactive in seeking solutions

What we offer
There are infinite possibilities when you join VW Westgarth. You'll receive all the opportunities that come with a stimulating, f