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Facilities Administrator
3 months ago
Are you interested in working as a Facilities Administrator for a company that provides state of the art workspace including fully serviced offices and purpose-built workshop and engineering space?The company also offers short term co-working spaces andvirtual offices for start-up and growing businesses.
The salary is £25,000 per annum.Hours of work are 9am to 5pm Monday to Friday.
The role is 100% office based due to the nature of the work; no home working is permitted.
The company offers excellent benefits including free parking, 25 days annual leave plus Bank Holidays, dental care plan, health care plan and an annual bonus depending on the company's performance.
Excellent career prospects are available due to ongoing company expansion.
Job Purpose - Assist in the delivery of all soft and hard services within the CEME campus. Support the Facilities Department with all aspects of data management, project management, Health and Safety management and general administration. Lead the helpdesk function withthe planned and reactive maintenance actions, statutory compliance data and client / relationship management activities. Assist the Facilities Department and the wider business to achieve set targets and objectives.
Principal Accountabilities
- Provide direct administration support to the Head of Facilities
Manage and report on reactive maintenance needs
Support the Facilities Department with a range of data management, i.e., folder management, updates, periodic reports, etc.
Create bespoke templates, spreadsheets, databases to support the data management process
Support the purchase ordering and invoice management processes
Ensure all administrative task related to service reports, engineers' work sheets and all other relevant documents associated with planned and reactive maintenance are completed and updated on appropriate spreadsheet/data bases
Provide project management assistance to Head of Facilities where required
Monitor the submission by contractors of remedial and / or improvement works quotations, ensure these are issued to the Head of Facilities, acted / addressed or alternative measures put in place; regardless of outcome ensure final decision is recorded andcorrectly filed on the helpdesk database
Ensure learning and development plans for the department are monitored and logged appropriately
Led by the Head of Facilities, support the monthly updates of the statutory compliance matrix and associated project plan
Pro-actively support the department in identifying innovative ideas that will reduce cost, increase service functionality and enhance customer experience
Support the planning, recording and reporting of all performance related audits
With the support of IT, assist with the updating of software systems as and when required
Ensure the procurement framework is adhered to within the department and create and maintain a contracts' database and provide early reminders to the Head of Facilities and Facilities Assistant on the renewal or retender of these formal agreements
Cover Facilities Assistant duties during absence and leave
