Contract Management Specialist

2 weeks ago

Winnersh, United Kingdom BD Full time
Job Description Summary

Job Description:

Principal Accountabilities

Sitting within the Contract Management & Compliance Team this role will support and deliver;

Contract and Compliance Excellence:
Contract and Compliance Partner to the supported business units
Responsible for all Contracting and Compliance matters related to the above
Prepare new contracts ensuring we are using latest version eg approved templates
Ensure that we have correct legal signatory to the contracts

Ensure that we capture the new contract in a central repository for all contracts working closely with Contract and Compliance Team Leader.

Train, educate commercial teams on Standard Operating Procedures (SOPs) aiming to achieve full compliance

Manage New and Amend Volume based Contracts with sales team, following a compliant contract management process and involving the Law Group where contract templates need to be adapted.

Manage termination of contracts following a compliant process working with the Law Group
Drive continuous improvement across all processes

Reporting:
Prepare contract compliance dashboards / reporting where appropriate
Prepare customer statements where required providing update on actual purchases vs commitment included in the contract
Ensure communicate compliance dashboards and customer statements to commercial teams in line with agreed SLA's and follow up with commercial teams

Contracting & Compliance Partner to Commercial Team:
Attend various meetings with commercial teams to review financials, dashboards, statements and help the team understand the status.
Also use as an opportunity to discuss pipeline, contracting issues, areas of support required and areas of improvement
Support Commercial teams with contract review meetings with customers where they expect a contract specialist to be present with the commercial team

Partnering with BU Business Partners / Bus Operations Leader:
Work closely with Business Partners of the supported BU's
Support Business Partners with the Revenue Recognition requirements related to new contracts (eg related to ASC84- accounting for revenue recognition)

Prepare and Issue Disclosure Data for Unsatisfied Performance Obligations for reporting up to Global Finance; support the Contract and Compliance Team Leader and Business Operations Leader to meet the deadlines / SLA's.


Pricing:
Work with Pricing Team, Business Partners and the BU Pricing Champions to ensure timely management of price increases, indexation to ensure that we optimise impact of price increases and profitability in our contracts
Manage price set up on ERP with Customer Pricing as per signed contracts

Manage price invoice queries on the volume based contracts supporting Accounts Receivable and field sales team recover cash on unpaid invoices.


Support to Others:
Provide support to rest of Contract & Compliance Team as and when required
Support wider Tenders and Pricing team with tenders or pricing workload as required
Provide support to wider business operations team and other functions as required
Support other ad hoc tasks , projects as and when required

Successful execution of the role implies a broad set of established competencies and behaviours.

The ability for continued personal and professional growth is viewed as key for sustained contribution in this role.

This growth is supported by the following set of values, mindset and leadership commitments as defined by the BD Way:

Education

At least 4 GCSEs (or equivalent) including Maths and English
Contract management knowledge
Understanding of Contract Lifecycle Management
(public procurement) Framework contract structure knowledge would be advantageous
Legal knowledge/ training would be beneficial
Comfortable with the business and finance principles affecting contract creation, delivery, and management.

Competencies

Essential

Advanced knowledge Excel
Excellent range of communication skills and good interpersonal skills
Strong mathematical and analytical abilities with an eye for detail
Conscientious approach to work
Able to engage with people at all levels
Good project management skills and the ability to see through tasks to their conclusion within timescales.
Good customer orientation and problem solving skills
Flexible attitude and ability to handle changing priorities
Team member, willing to act on behalf of team
The ability to work accurately to strict deadlines with minimal supervision
Good interpersonal skills with ability to influence others
Ability to multitask and handle multiple projects
Mature and controlled reaction to pressure of work

Desirable

SAP and AS400 ERP knowledge
Knowledge of NHS or pharmaceutical industry
Knowledge of the competitive environment

Primary Work Location
GBR Winnersh - Eskdale Road

Additional Locations

Work Shift

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