Tender Specialist

Job Description Summary:

JOB DESCRIPTION

GENERAL INFORMATION

Title:

Tender Specialist:

Reports to:

Tenders Team Leader:

Department/Unit:

UKI Business Operations:

SUMMARY - MAIN PURPOSE OF THE POSITION:

To manage the entire tender bid process for all BDX tenders.

This specialist role will be responsible for complying with the tender management processes and coordinate activities within the tender submission process.

The tender specialist will be required to cultivate strong relationships with various stakeholders for successful submission of the bid.

MAIN RESPONSIBILITIES AND DUTIES:

• Develop process efficiency gains in qualifying tenders and manage data in line with renewals
• Demonstrate excellent project management skills by effectively communicating tender due date, project start and end date, tender submission instructions/requirement and mode of submission
• Own and drive the tender bid process, summarise tender scope, criteria to win
• Coordinate activities required of all Business Units and functions.
• Source, track and communicate new business opportunities
• Prepare, manage, and submit tender responses, working to strict deadlines and coordinating multiple stake holder responses
• To create and analyse various reporting data, including excel, internal/external reporting tools and portals
• To set timely deadlines, assigns tasks, and follows up on all actions
• Compile all documents required from external service providers, communicate BDs instructions, and distribute in timely manner
• Communicate and manage all stakeholders to ensure timelines are strictly controlled
• Manage 'Clarification' process, track all responses, and share internally
• Consolidate all responses to tender questions and compile highquality response documents that meet winning criteria
• Share all responses with wider team and gain approval
• Manage BDs knowledge database populate with 'frequent' questions and past winning responses
• Collate supporting information and references from appropriate sources needed for submission
• Ensure that tenders submitted on time and are standardized in terms of format, font, logo, etc. and in line with tender instructions
• Conduct After Action Reviews and coordinate any follow up actions
• Take ownership of management reporting around tender pipeline
• Effectively manage successful completion including third party bids as part of overall submission

May perform other duties as required
:

KSA REQUIREMENTS (Knowledge, Skills, and Abilities):

Education

• At least 4 GCSEs (or equivalent) including Maths and English
• High level of business acumen

Competencies

• Essential_
• Tender Bid preparation and coordination experience required
• Excellent range of communication skills and good interpersonal skills
• Able to engage with people at all levels
• Able to negotiate and manage external partners expectations
• Able to analyse financial data/information
• Control workload with effective time management to facilitate competent account and stakeholder management.
• Proactive, highperformance and results orientated
• Deal with ambiguity and problemsolving skills
• Positive attitude and ability to handle changing priorities and excellent time management skills
• Team member, willing to act on behalf of team and take timely decisions
• Attention to detail with accuracy and quality within strict deadlines with mínimal supervision
• Mature and controlled reaction to pressure of work
• Desirable_
• Good Knowledge of purchasing systems and Salesforce platforms.
• Sound practical knowledge of commercial terms and conditions of contract
• Understanding of the NHS purchasing process and healthcare system procurement processes
• Understanding of BD products
• Demonstrated project management skills desirable
• Working experience in a laboratory
• Experience in managing managed service tender bids

Person Specification

• Able to demonstrate a flexible working approach as required by the business.
• Driven to succeed, demonstratable competencies around personal growth
• Ability to maintain confidentiality and exercise discretion
• Good educational background and strong written, communication and organisation skills
• Able to demonstrate prioritisation skills to achieve deadlines
• Proactive, willing to help and support others.
• Good knowledge of external market
• Good interpersonal skills (team player), approachable, supportive, pleasant, and confident manner
• A good sense of humour
• Experience in dealing with customers and interfacing with laboratory staff, and supporting accounts and sales associates
• Flexible working hours as required by the business
• Able to work under pressure with conflicting priorities to manage a growing supplier base

Primary Work Location:

GBR Winnersh - Eskdale Road

---