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Receptionist

3 months ago

Chichester, West Sussex, United Kingdom Great Ballard School Full time

Receptionist


Great Ballard has an exciting opportunity for a friendly and enthusiastic Receptionist to join our team and provide exceptional administrative support across the school.


Founded in 1924, Great Ballard is a co-educational day school set within 30 acres of the South Downs National Park.

We deliver a 2-16 education and our approach is built around the 4Hs (Head, Hand, Heart and Health) with an ethos rooted in building the strongest relationships and on empathy and respect.


As a growing school, we opened our senior school welcoming year 9 in September 2021 with years 10 & 11 following in the subsequent two years.

This is an exciting time to be joining Great Ballard and we are looking for an individual with a can-do attitude who enjoys a varied role where no two days are the same.


  • The Receptionist will support the administrative function of the school in a front of house role supporting pupils, staff and parents._
  • Reception_
  • First point of contact for the telephone and visitors.
  • Answering door and making a positive first impression.
  • Signing visitors in, distributing badges, explaining procedures, connecting them with staff.
  • Signing for post and parcels, distributing as necessary, entering receipts in the purchase log ensuring delivery notes are passed to the Finance Team.
  • Prepare visitors badges on a daily basis.
  • Point of contact for pupils in need of help during the day.
  • First point of contact for parents during the day.
  • Aware of who is on site at any time.
  • Responsible for working with the Registrar to keep the school's reception areas looking smart.
  • Administrative Duties_
  • General filing/copying/typing/for school and Head.
  • Assist in general running of the department and supporting members of the administrative and staff teams.
  • Maintain a first aid qualification and be responsible for administering basic first aid to pupils, keeping records to support the school's matron/medical lead.
  • Booking the Head's meetings with pupils.
  • Supporting the Head's PA with the Head's diary and admin need.
  • Greeting visitors, answering the phone and passing on messages.
  • On hand to welcome parents on open days and at big school events.
  • Attending staff INSET and training courses as required.
  • Compliance with the School's Health & Safety Policies and risk management procedures
  • Organising 2nd hand uniform, liaising with parents and passing payments to Finance.
  • Registers, Lists & Forms_
  • AM and PM Registration of children and prepare and distribute absence lists/chasing any unexplained absences. Keep ongoing lists for Fire Evacuations.
  • Oversee the absence system and highlight any patterns or concerns to DSL.
  • Responsibility for updating last minute bus changes and printing list.
  • Lists for staff taking trips/medical/emergency contact lists.
  • Chase up and prepare team sheets and trip lists for distribution.
  • Supporting booking systems for buses, wraparound care, clubs and activities, ensuring the
Finance Team are kept informed where recharges are required.

  • Communications_
  • Managing daily communication with current parents.
  • Be aware of what is going on around school and get to know all staff and pupils.
  • Keep a log of all staff and pupil birthdays for the Head.
  • Safeguarding_
In addition to and alongside the above, all staff are expected to:

  • Comply with safeguarding policies, procedures and the employee code of conduct.
  • Demonstrate a personal commitment to safeguarding and pupil/colleague wellbeing.
  • Ensure that any safeguarding concerns or incidents are reported appropriately in line with policy.
  • Engage in safeguarding training when required.
  • Qualifications & experience:_
  • Excellent oral and written English.
  • Extensive customer service experience.
  • Computer literate with advanced Microsoft Office skills and experience of using Management
Information Systems.

  • Experience of working with children is desirable.
- expectations of the School in relation to the post holder's professional responsibilities and duties._

Job Types:
Full-time, Part-time, Permanent

Salary:
Up to £27,170.00 per year

Benefits:

  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday

Work Location:
In person

Application deadline: 25/09/2023

Expected start date: 23/10/2023