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Fleet Administrator

3 months ago

Glasgow, Glasgow City, United Kingdom Pointer Ltd Full time
At Pointer, we believe in empowering our colleagues to lead their own work and make impactful decisions.

Our commitment to promoting from within is reflected in our clear development plans, which are both colleague-led and nurtured by managers, helping our team members achieve their career goals.

Many of our colleagues have been with us since their apprenticeship days and have grown into management roles, a testament to our dedication to training and development.


With over 50 years of experience in designing, installing, and integrating Fire and Security systems, Pointer has established a strong presence across the UK with six offices.

We are proud to serve a portfolio of large, well-known customers, many of whom have been with us for decades, thanks to our unwavering commitment to excellence.


Our dedication to our colleagues and customers has earned us prestigious accolades, including the Investors in People Gold Award and the Investors in Young People Gold Award.

In 2022, we were honored as the SME Employer of the Year at the Scottish Apprenticeship Awards.

At Pointer, you will be part of a company that values your growth, celebrates your achievements, and supports your professional journey.


This role will provide vital support within the Human Resources team to assist in the administration and coordination of our fleet vehicles and associated costs.

You will also assist in HR/Training administrative tasks when required to help constantly improve our fleet division.

This role is essential for the smooth operation of our fleet and for maintaining accurate and detailed records, working in conjunction with our fleet management partner.


Key Responsibilities:

Fleet Administration

  • Management of the Fleet Admin inbox for all incoming correspondence from Pointer colleagues and suppliers.
  • Liaising with our fleet management partner in respect of agreed KPIs
  • Coordinating and maintaining fleet details in conjunction with our fleet management partner
  • Maintaining the MID on behalf of Pointer Ltd to ensure that the information is accurate at all times
  • Coordination of fuel cards, fuel pricing and usage reports
  • Management of parking and speeding fines in conjunction with our fleet management partner.
  • Data management including MPG statistics, accident statistics, and other trends
  • Maintaining and updating company vehicle P11D information and ensuring accurate reporting of benefits in kind through payroll each month
  • Accident management including liaison with our insurance broker and colleagues
  • Producing monthly and quarterly management reports for management team. including monthly ppm reporting for payroll, external benchmarking and fuel transaction reporting
  • Monthly reconciliation of all fleet related expenses, including monthly lease costs, short term hire costs and vehicle repair costs
  • Producing regular communications, including Fleet Matters for company vehicle drivers, working closely with the Marketing Manager
  • Other activities as necessary to ensure that the fleet is operated in a legal manner.

HR/Training Administration

  • Develop a training curriculum to cover all aspects of fleet management
  • Arrange and monitor driver training courses
  • Implement a robust assessment system to evaluate the competency of drivers, with a focus on adherence to safety standards and regulations
  • Create a structured feedback system that allows drivers to report issues, suggest improvements, and receive constructive feedback on their performance

Skills and Behaviours:

  • Business administration experience
  • A keen interest in transport
  • Experience of working with fleet administration systems and strong Microsoft (excel) experience
  • Experience of working with database systems
  • Ability to problem solve
  • Excellent effective communication and interpersonal skills
Interested?

Job Types:
Full-time, 35 hours per week.

Salary:
£24,000

Pay:
£24,000.00 per year

Benefits:

  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Life insurance

Schedule:

  • Monday to Friday

Work Location:
In person