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Team Assistant

3 months ago

London, Greater London, United Kingdom Australasian Recruitment Company Full time

TEAM ASSISTANT


A global investment bank is seeking an experienced, well-organised and hardworking Assistant to assist in supporting the Controllers team in EMEA, working 5-days in the office per week.


TEAM ASSISTANT ROLE:

  • Providing MD level support
  • Providing general support to the wider team in EMEA
  • Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin
  • Updating and maintaining internal office systems (e.g. GS Space, RMS, Cyborg)
  • Booking events
  • Working with the team and Assistant team to on board new hires
  • Being responsible for diary and calendar management for bankers
  • Coordinating and scheduling of meetings and con calls across multiple time zones
  • Coordinating room bookings for internal and external meetings and VCs across multiple locations
  • Undertaking expense management and preparation
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day to day issues, needs and queries

TEAM ASSISTANT ESSENTIALS:

  • Minimum 4 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
  • Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
  • Ability to be proactive, use initiative and multitask, as well as prioritise
  • Team player with experience of working in a large team with strong interpersonal and organizational skills
  • High level of discretion/confidentiality when handling sensitive and confidential information