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Category Specialist Assistant
3 months ago
Job summary
An opportunity has arisen for an enthusiastic individual to join our Category Management Team within our Procurement Department at Doncaster and Bassetlaw Teaching Hospitals NHS FT. We are a busy, supportive and friendly team. The Team is responsible for the contracting of Clinical and Corporate products and services for the Trust in line with Public Sector Procurement, this involves the issuing of Tenders, Contract Negotiation and Contract Management. Our Aim to award contracts working at timeswith other NHS bodies which improves the services to the Trust and achieves cost improvements.
The role we have is a supporting administrationrole for the Category Teams. The role will be varied and at times challenging it will involve the collating entering of information, data analysis, preparing tender/quote documents, researching the Supplier market, responding to queries and supporting the Trusts internal and external stakeholders.
We require someone who has excellent IT and administration skills who will be unfazed by learning new IT systems. The role requires a team player who is an excellent communicator and who can develop and build on new and existing relationships. The role requires accuracy and akeen eye for details as the work will at times involves complex data. You will be required to multitask, work within given deadlines and at times work under pressure.
Main duties of the job
To provide a procurement service to the Trust Assist in the standardisation of products to the Trust Toprovide advice, assistance and information to the Trust's customers on all supplies related issues. Advising on prices, specification of goods, supply chain method and most relevant purchasing procedure. To produceand analyse reports to identify supplier spend, product usage for Care Groups and Departments and to identify areas for product standardisation and potential cost improvement/savings. Deal promptly efficiently with customer queries and contract discrepancies. To undertake effective implementation and monitoring of specific Trust Contracts and management of Trust suppliers. To ensure all contracted products are made available via the product catalogue. To meet with Supplier Representatives to gather product intelligence. To negotiate with suppliers to establish cost savings Assist with the development,implementation and monitoring of e-procurement systems and processes. Provide cover for the Category Specialists as required. Prioritise own workload and use effective time management skills to adapt to the needs of the Department and customer. Use judgemental and analytical skills to determine best procurement and supply chain methods. Carry out ad-hoc duties as requested.About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop , Belong and Thrive , Here .
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job descriptionJob responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person SpecificationExperience
Essential
Must have experience of working in a customer centred environment Knowledge of procurement processesEligibility/Qualifications/Training
Essential
Prepared to undertake training in Procurement Good keyboard Skills Computer literate using Microsoft applicationsInterpersonal Skills
Essential
Ability to develop effective working relationships Good interpersonal skills-ability to converse, negotiate and convince on the basis of clear understanding and sound logic Must have a strong customer service focus and good communication skills to liaise with a wide variety of user departments across the organisations Excellent spoken and written communication. Excellent telephone manner Must be able to work within a team. oEnthusiastic and self-motivatedOrganisational Skills
Essential
Ability to develop creative solutions Ability to extract data from Electronic Systems Ability to work under pressure whilst maintaining good attention to detail Able to adapt to changes in work priorities Ability to organise & prioritise daily workloads and work to deadlines Ability to be pro-active and use own initiative To be able to demonstrate multi-skilling capabilities Ability to work within time constraints Ability to work efficiently & accurately Be able to keep accurate records of all activities for Audit purpose Demonstrate competence in planning and organising skills.