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Administrator
3 months ago
- Salary: £22,000 to £23,000 dependent upon experience
- Working hours: 8.30am to 4.30pm Monday to Friday, with a daily unpaid break of 30 minutes (37.5 hours per week)
- Holiday: Holidays: 31 days inclusive of bank holidays, increasing one day per year after 5 years up to a maximum of 5 additional days after 10 years' service
Benefits
- Pension: autoenrolment at 4%, matched by the Company up to 5%.
- Life cover at three times basic salary
- Westfield Health cash plan
- Annual C2W Scheme, Christmas Saving Scheme and Purchase Leave Scheme
Mission
Follow established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department or other organisation group
Relations
- Depot Manager
- Operations Manager
- Operational staff
- Office based staff
- Finance
- Human Resources
- Visitors
- Agencies
- Suppliers
Accountabilities
Support the administration of people management activity across an assigned area of responsibility
- Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
- Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
- Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
- Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
- Maintain appropriate compliance records e.g. health & safety training
- Run and send time sheet reports to the appropriate stakeholders
Ensure the timely ordering of all goods and services to meet business requirements
- Raise purchase requisitions
- Goods receipt in full or part depending on the content of the delivery
- Review query log to identify outstanding queries
- Liaise with business users to understand discrepancies
- Contact suppliers to query invoice discrepancies
- Adjust purchase requisitions to accommodate acceptable changes
- Maintain up to date information relating to each query within the query log
- Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
- Chase credit notes from suppliers for invoice queries when appropriate
- Maintain records of projected orders and inform Finance of expected accruals
Ensure the continuous process of general administrative activities
- Distribute incoming mail
- Facilitate the delivery of outgoing mail
- Maintain up to date information displayed across an assigned area
- Monitor and order stationery to maintain availability for an assigned area
- Provide note taking support when required
- Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
- Coordinate the cleaning and repair of PPE, reporting issues identified by wears
- Produce fobs for issue and ensure they are cancelled when no longer employed
Coordinate the facilitation of visitors onto site
- Arrange catering facilities when appropriate
- Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
- Liaise with security to arrange access onto site
- Arrange inductions with the appropriate stakeholders
Miscellaneous or ad hoc business requirements
- Manage specific projects or undertake specific project activity as determined by the business or line manager
- Travel to specific locations in order to undertake role requirements as required
- Represent your function or business at meetings or events as required
- Undertake any reasonable request in order to support the needs of the business
Technical Competencies
Excel
Word
Powerpoint
T&A
Success Factors
SAP
ARMA
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
