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Operations Officer

3 months ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Position Details
College of Engineering and Physical Sciences, School of Physics and Astronomy

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £29,762 to £32,411 with potential progression once in post to £36,333

Grade 6

Full Time, Fixed Term contract up to July 2024

Closing date: 12th April 2024

Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum, and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background
The post-holder will work closely with the Operations Manager, Director and staff/students within the Institute to ensure that operational support for the Director and others within the HTI is;

  • Professional, wellexecuted and timely
  • Compliant with university and hospital policies


The post-holder will support the Operations Manager in the delivery of effective and efficient day-to-day management and organisation of the HTI which includes administration, secretarial duties, operational management, health & safety compliance and technical management.


The post holder will have a proactive approach and possess exceptional organisational, prioritisation and communication skills with the ability to use their own initiative to prioritise and manage complex tasks and diary arrangements.

The post holder will be confident in working independently and with ambiguity, as well as being a strong team player.

Strong analytical and numerical skills would also be advantageous.


The role holder will be the assistant to the Operations Manager and on occasion be required to deputise for them.

They will be part of the Operations Team within the Healthcare Technologies Institute and will join in with key decision making within Institute.

The role holder will also feed into the School Operations Team, ensuring that the Head of Operations is made aware of any school-related Operations within the Institute.


The post holder will be responsible for the effective and efficient day-to-day management and organisation of the Institutes activities and business.

This will often include organising and supporting high-level senior meetings, report and presentation writing and preparing briefing documents for high-level visits.


Role Summary
Work closely with the Institute's professional services team and the Operations Manager to ensure operational support for the Director of the Healthcare Technologies Institute and others within the Institute:

  • is professional, well-executed and timely
- is compliant with university policies and adopts best practice.

The post holder is a member of the Institute's Operations Team within the professional services team, providing high quality general administrative support to the Institute

  • To provide daytoday support for the operations of the Healthcare Technologies Institute
  • To support and deputise for the Institute Operations Manager as appropriate
  • To provide advice and guidance and, where appropriate, training on univers