Office Administrator

1 week ago


Glasgow, Glasgow City, United Kingdom Alexander Sloan Full time
An exciting opportunity has arisen to join our Administrative Team in our Glasgow office.

Who are we?
Alexander Sloan was established in 1867. We are proud to be one of Scotland's longest standing independent accountancy firms.


We work in partnership with our clients, understanding their specific needs and creating a tailored service, backed by current technical expertise.


We work across a wide range of sectors, and through integrating accounts, audit, tax and business advice we can provide you with the comprehensive service you need.

Want to learn more about us and our values? Head over to

Job Role


Working as an Office Administrator/Reception you will be the first point of contact for visitors to the office providing a professional reception service, as well as a high-quality range of administrative support across all departments of the Firm.

You will be a problem solver, have a genuine desire to work collaboratively, manage several workloads with good organisation, and can operate confidently.


Some of your key responsibilities will be:

  • Being the first point of contact for clients, both at reception and by telephone
  • Managing all incoming and outgoing mail and arranging courier services, where required
  • Data entry and system updates e.g., Glide; Dext; Circit; Encompass
  • General administrative duties such as document printing and scanning, generating letters and other correspondence, diary management, collating and updating records etc
  • First point of contact office supplies, third party providers and other external services
  • Processing confidential and sensitive data
  • Liaising with IT and telecoms providers
  • Handling all daytoday and adhoc front office tasks as required

Am I the right fit?

  • A minimum of 2 years' experience within a similar client facing administrative role with exceptional communication skills
  • Excellent IT Skills and experience of using Microsoft Office 36
  • SharePoint, Word, Excel, Outlook and PowerPoint are essential.

What you will get in return:

  • Flexible working
  • You will receive 31 days holiday as standard to ensure that you keep a healthy worklife balance
  • Plus other Company benefits such as enhanced parental pay, social nights
If you have any questions regarding the role, than please get in touch with our HR team.

Benefits:

  • Company events
  • Flexitime
  • Referral programme
  • Sick pay

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Glasgow: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 2 years (required)
  • Receptionist: 2 years (required)

Work Location:
One location

Application deadline: 27/01/2023

Expected start date: 01/02/2023
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