Project Administrator

2 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

Salary:
£25,742 to £26,444 with progression to £27,979 per annum

Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 23 June 2024

The Role


The University's Vision and Strategy sets out an ambitious and exciting journey, to be a people focused, world-leading university that harnesses academic excellence, innovation and creativity to advance knowledge and provide benefits to individuals, to organisations and to society as a whole.

In order to achieve this vision, we recognise that our people, and our culture. are critical to our success.

We are about to embark on an ambitious research project, bringing together a multidisciplinary academic and professional services team to work in partnership with our research community with the aim of improving, recognising, and rewarding leadership practices that build psychologically safe and inclusive research cultures.


Our work programme co-creates two targeted organisational interventions with our research community to effect changes in our leadership practice; a contextualised Leadership Development programme; and, aligned Reward and Recognition processes, including the exploration of a 'values-led' recognition system to facilitate changes in leadership practices.

This is where you come in
We are seeking an enthusiastic and experienced Project Administrator to support the project.

Working as part of the project team you will be the key point of contact for all of the administration needs of the project.

You will have strong organisational skills and excel at building strong working relationships with a range of stakeholders.

Key Accountabilities

  • To ensure the effective administration of a wide range of learning, development and engagement activities
  • To provide focused and confidential support for a range of programmes and activities designed and delivered by the project
  • To ensure that all goods and services are ordered according to financial and procurement requirements
  • Maintain accurate records of attendance and evaluation of events using the Learning Management System and any associated digital learning platforms, supporting the team to respond to all customer queries, troubleshooting and reporting
  • Produce professional materials for events and activities including workshop handbooks, PowerPoint slides, participants' information and marketing materials maintaining all accessibility standards
  • Coordinate and provide support to a range of meetings and committees in relation to the preparation and circulation of agendas and minutes
  • Produce accurate, timely reports on learning, development and engagement activity as required
  • To support a range of multichannel campaigns and communications to publicise the work of the project and advertise opportunities for colleagues to engage with the various events and activities
  • To organise and book travel and accommodation for project stakeholders
  • To support the commissioning of external providers for programmes and activities as required
The Person

Knowledge, Skills and Experience

  • A flexible attitude to work demands and customers and a commitment to excellent customer service
  • Good IT skills with experience of Microsoft suite of programmes
  • Experience of maintaining webpages and social media accounts
  • An excellent communicator both verbally and in writing with the ability to tailor messages to the appropriate audiences
  • Ability to use initiative and judgement to resolve problems independently
  • Ability to work calmly under pressure and to manage competing deadlines
  • Experience of working independently and as part of a team
  • Experience of working with a range of stakeholders, including senior managers in a large organisation
  • Experience of project/events coordination
Attributes and Behaviour

  • A positive, proactive and professional customer focused attitude
  • Works in a planned and structured way
  • Uses own and others time effectively
  • Ensures that all activities are completed on time
  • Keeps fellow team members up to date with progress
  • Willing to help others and share workloads
  • Maintains flexibility in work plans to allow for changing circumstances
  • Plans team workload and tasks in a systematic way

Qualifications:

  • Maths and English at GCSE Level 4 or equivalent
Newcastle University is a global University where everyone is treated with dignity and respect.

As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.

We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher educati

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